Delivery and Lease of a Prefabricated Portable Modular Office - ODFW Rogue District Office

The Oregon Department of Fish and Wildlife (ODFW) is seeking a vendor to deliver, install, and lease a prefabricated portable modular office for its Rogue District Office located in Central Point, Oregon. The procurement is for a minimum 300 square foot modular office unit, divided into two private offices and one central meeting area, with approximate dimensions of 10 feet wide and 40-45 feet long. The contract requires the successful vendor to deliver the modular office between June 11-17, 2025, and install necessary components including existing HVAC systems and exterior entry steps. The solicitation, posted on OregonBuys with Opportunity #S-63500-00014048, mandates a 12-month lease term with potential for renewal. Vendors must submit comprehensive pricing for delivery, monthly leasing, step rental, and eventual office removal, with pricing to remain firm for 30 days. The bid submission deadline is June 11, 2025, at 5:00 PM, and all potential bidders must be registered in the OregonBuys procurement platform. Vendors may submit questions via email to ODFW.Bids@ODFW.oregon.gov up to three business days before the bid close date.

The state encourages participation from certified Oregon businesses, specifically referencing the Certification Office for Business Inclusion and Diversity (COBID), which suggests potential set-aside or preference opportunities for disadvantaged enterprises. Bidders are required to provide a sample vendor contract and complete the RFQ Mandatory Bid Proposal Form, with ODFW reserving the right to negotiate terms and potentially move to alternative vendors if needed. While specific budget ranges are not explicitly detailed, the solicitation indicates a comprehensive pricing structure covering delivery, monthly leasing, step rental, and removal. The procurement allows for alternate bids and equivalent products, with ODFW retaining sole discretion in determining product equivalence. Vendors must ensure their registration in OregonBuys includes accurate company information, tax ID, and relevant commodity/service codes. The contract includes provisions for flexibility in delivery dates, installation of tiedowns, and potential configuration adjustments to meet the agency's operational needs.