153-25 Scope of Work_6-4-25.pdf

ODFW Contract Services template revised 8/2/2022

EXHIBIT A – Sample

SCOPE OF WORK

Scope of Work, Delivery Schedule, and Budget

I. PROJECT TITLE: Prefabricated Portable Modular Office - ODFW Rogue District Office

II. BACKGROUND or GENERAL INFORMATION and Purpose:

Oregon Department of Fish and Wildlife currently rents a portable modular office space in Central Point, OR. The district office has presented a need for additional workspace to house a portion of the permanent and seasonal staff. The desired contract term for the new space is 12 months with the ability to renew for additional terms if requested. The additional term, if requested, may vary from the original contract term and is not guaranteed.

III. PROJECT DESCRIPTION, DESCRIPTION OF WORK and TASKS:

Project Description or Description of Work.

Contractor will deliver, install, and configure the portable modular office space at the start of the contract term, then disassemble and remove the modular at the end of the contract term.

TASKS:

Contractor will:

1. Deliver the portable modular office space and all other equipment or amenities to the site specified in the contract.

2. Complete the assembly, set-up, and/or configuration of the modular building, steps/stairs, interior walls separating the common space, and private offices.

3. Install/connect an existing HVAC system to the modular building.

4. Complete modifications or adjustments to the configuration or installation as needed upon ODFW inspection of the deliverables.

5. Provide keys and any other accessories included in the contract to ODFW upon delivery.

6. Disassemble and remove the portable office space at the expiration of the contract term.

ODFW will:

1. Provide access to the site that the unit will be delivered to and removed from on the dates those services are required.

2. Inspect the configuration and installation for necessary modifications or adjustments upon completion of the delivery.

3. Provide approval of deliverables or feedback if modifications or adjustments are needed.

ODFW Contract Services template revised 8/2/2022

IV. DELIVERABLES AND SCHEDULE:

Contractor will deliver the portable modular office space and all other equipment or amenities to the site specified in the contract between June 11, 2025 and June 17th, 2025. To allow for a smooth transition, the delivery date must be flexible and will be negotiated with the selected vendor.

Requested specifications:

• A minimum of 300 sq. foot prefabricated, portable modular office divided into a larger central meeting area and 2 smaller private offices, similar or equivalent to Mobile Modular’s Mobile Office Building, Office, 10x44 WMS (Item2116). See attachments for reference of this example.

• Preferred width/length measurements of the modular building’s exterior are roughly 10 feet wide and 40-45 feet long.

• The contract must include steps/stairs rental for safe access into the building and the delivery and removal of the portable building and all other rented equipment or amenities. This includes tiedowns, which are not declined by default on behalf of the agency.

Schedule:

• Contractor will complete the assembly, set-up, and/or configuration of the modular building, steps/stairs, interior walls separating the common space, and private offices on the negotiated delivery date.

• Contractor will complete the installation/connection of an existing HVAC system to the modular building within the same day that the delivery is scheduled.

• Contractor will complete modifications or adjustments as needed upon ODFW’s review of the installation/connection of the existing HVAC system and the assembly, set-up, and/or configuration of the modular building and all other features, which will occur within 2 business days after delivery.

• Contractor will disassemble and remove the portable office space within 3 business days after the expiration of the contract term or on the expiration date, unless otherwise agreed upon by both parties.

V. PAYMENT METHOLODOGY

ODFW will pay monthly rent after receipt of invoices as further defined and agreed upon within the contract.

VI. DELIVERABLE REVIEW & ACCEPTANCE PROCESS

ODFW will review the deliverables upon completion of the assembly, set-up, and/or configuration of the deliverables to identify potential ODFW will test the working condition of the HVAC system to check for potential issues related to the newly established connections.

provide feedback if any modifications or adjustments are required. ODFW’s review is only intended to provide feedback and request changes, it is not an official or professional inspection of safety or completeness.