Delivery and Lease of a Prefabricated Portable Modular Office - Clackamas

The Oregon Department of Fish and Wildlife (ODFW) is conducting an Intermediate Procurement through OregonBuys for the delivery and lease of a prefabricated portable modular office to be located in Clackamas, Oregon. The solicitation, numbered S-63500-00012938, seeks a modular office building approximately 10 feet wide by 40-45 feet long, with specific interior requirements including two private offices, a large common/meeting area, a stand-up front counter with ADA-compliant access, and Ethernet cable ports. Bids must be submitted electronically via OregonBuys by August 14, 2025, at 1:00 PM, with pricing to remain firm for 30 days after submission. Potential vendors must be registered in OregonBuys and can submit questions via email to ODFW.Bids@ODFW.oregon.gov up to 3 business days before the bid close date. The procurement involves a 12-month lease with potential for renewal, and requires delivery of the modular office on or before September 25, 2025. Vendors are permitted to submit alternate proposals that meet or exceed the specified requirements, with the agency retaining sole discretion to determine product equivalence.

The solicitation encourages participation from diverse businesses and references the Certification Office for Business Inclusion and Diversity (COBID), suggesting potential set-aside or preference considerations for minority-owned, women-owned, or disadvantaged business enterprises. While no specific budget range is explicitly stated, the procurement includes line items for initial purchase/delivery, a 12-month monthly lease, monthly rental of entrance steps, and eventual disassembly and removal of the unit. The RFQ includes comprehensive federal compliance requirements for contracts over specific monetary thresholds, covering areas such as equal employment opportunity, wage standards, workplace safety, and environmental regulations. Vendors must complete the RFQ Mandatory Bid Proposal Form and adhere to attached federal terms, state terms, and conditions outlined in the solicitation documents. The procurement allows for flexibility in specific modular office dimensions and configuration, with the provided Mobile Modular 10x44' Mobile Office Building serving as a reference model rather than a strict requirement. Potential contractors should carefully review all attached documents, including the Federal Terms document, Sample Purchase Order, and Specifications with Floor Plan Example, to ensure full compliance with the solicitation requirements.