431-24 Scope of Work~2.docx

SCOPE OF WORK

Scope of Work, Delivery Schedule, and Budget

I. PROJECT TITLE: Clackamas Office Modular Rental

II. BACKGROUND or GENERAL INFORMATION and Purpose:

Oregon Department of Fish and Wildlife is in need of a portable office space during the construction of a new building in Clackamas. The desired contract term for the new space is 12 months with the ability to renew for an additional term if requested. The additional term, if requested, may vary from the original contract term and is not guaranteed.

III. PROJECT DESCRIPTION, DESCRIPTION OF WORK and TASKS:

Project Description or Description of Work.

Contractor will deliver, install, and configure the portable modular office space at the start of the contract term, then disassemble and remove the modular at the end of the contract term.

TASKS:

Contractor will:

1. Deliver the portable modular office space and all other equipment or amenities to the site specified in the contract.

2. Complete the assembly, set-up, and/or configuration of the modular building, steps/stairs, interior walls separating the common space, private offices, and front desk stand up counter.

3. Install/connect an existing HVAC system to the modular building.

4. Install tiedowns as needed or suggested.

5. Complete modifications or adjustments to the configuration or installation as needed upon ODFW inspection of the deliverables.

6. Responsible for securing all applicable federal, state, and local permits, licenses, inspections, and fees necessary for the delivery, installation, and removal of the modular office unit.

7. Provide keys and any other accessories included in the contract to ODFW upon delivery.

8. Disassemble and remove the portable office space at the expiration of the contract term, including all accessories and tiedowns.

ODFW will:

1. Provide access to the site that the unit will be delivered to and removed from on the dates those services are required.

2. Inspect the configuration and installation for necessary modifications or adjustments upon completion of the delivery.

3. Provide approval of deliverables or feedback if modifications or adjustments are needed.

IV. DELIVERABLES AND SCHEDULE:

Contractor will deliver the portable modular office space and all other equipment or amenities to the site specified in the contract on the date to be negotiated upon selection. To allow for a smooth transition, the delivery date must be flexible and will be negotiated with the selected vendor.

Requested specifications:

· A minimum of 350 sq. foot prefabricated, portable modular office divided into a larger central meeting area with a 12-15’ front counter/desk space and 2 private offices, similar to Mobile Modular’s Mobile Office Building, Office, 10x44 WMS (Item2116). See attachments for reference of this example.

· Preferred width/length measurements of the modular building’s exterior are roughly 10 feet wide by 40-45 feet long.

· The contract must include ADA ramp and steps/stairs rental for safe access into the building and the delivery and removal of the portable building and all other rented equipment or amenities.

· Installation must include tiedowns.

Schedule:

· Contractor will complete the assembly, set-up, and/or configuration of the modular building, ADA ramp and steps/stairs, interior walls separating the common space, counter space, and private offices on the negotiated delivery date.

· Contractor will complete the installation/connection of an existing HVAC system to the modular building within the same day that the delivery is scheduled.

· Contractor will complete modifications or adjustments as needed upon ODFW’s review of the installation/connection of the existing HVAC system and the assembly, set-up, and/or configuration of the modular building and all other features, which will occur within 2 business days after delivery.

· Contractor will disassemble and remove the portable office space within 3 business days after the expiration of the contract term or on the expiration date, unless otherwise agreed upon by both parties.

V. PAYMENT METHODOLOGY

ODFW will pay after receipt of monthly invoices.

VI. DELIVERABLE REVIEW & ACCEPTANCE PROCESS

ODFW will review the deliverables upon completion of the assembly, set-up, and/or configuration of the deliverables to identify potential concerns and provide feedback if any modifications or adjustments are required. ODFW will monitor the working condition of the HVAC system to check for potential issues related to the newly established connections. ODFW’s review is only intended to provide feedback and request changes, it is not an official or professional inspection of safety or completeness.