RFQ Mandatory Bid Proposal Form_S-63500-00012938.docx
DOCX document 30 KB Posted
- Solicitation number
- S-63500-00012938
- Issued by
- Clackamas County, Oregon
About this file
This document is a Request for Quotation (RFQ) from the State of Oregon for a portable modular office lease, issued through OregonBuys under opportunity number 63500-00012938. The solicitation seeks a prefabricated, portable modular office building to be delivered to Clackamas, OR by September 25, 2025, with a 12-month lease option and potential for renewal. The RFQ covers four primary line items: the initial purchase/delivery of the modular office, a 12-month monthly lease, monthly rental of entrance steps, and eventual disassembly and removal of the unit. Bids must be submitted electronically via OregonBuys by 1:00 PM on August 14, 2025, with pricing to remain firm for 30 days after submission.
The pricing structure allows vendors to quote unit costs for each component, with a grand total calculation required. The solicitation encourages participation from diverse businesses, referencing the Certification Office for Business Inclusion and Diversity (COBID) and providing a link to resources for Oregon business growth. The RFQ permits alternate proposals that meet or exceed specified requirements, with the agency retaining sole discretion to determine product equivalence. Vendors are asked to specify proposed modular office dimensions, number of steps, and attachment method, with clear instructions that delivery dates can be negotiated with the selected contractor.
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Text version
REQUEST FOR QUOTATION
***THIS IS NOT AN ORDER******
MANDATORY BID FORM
FOR OregonBuys Opportunity # 63500-00012938
Return To: Jazmine Deckard by 1:00 PM on 08/14/2025 via OregonBuys.
ALL GOODS MUST be delivered no later than 09/25/2025 Actual delivery date will be negotiated with selected contractor.
DELIVERY DATE PROPOSED BY BIDDER: calendar days from date of order. Failure to provide a schedule or submittal of proposed schedule dates later than those required may result in Bid rejection. Submittal of schedule dates providing for earlier delivery than required by the State will bind the Bidder, should it be awarded the bid, but shall not be considered for award purposes.
Any reference to brand names in requested specifications is meant as descriptive, not restrictive.
Alternate bids will be considered on products, which meet or exceed products indicated on quote.
Vendor is to mark alternate proposals clearly.
“OR EQUAL”: Any brand name listed in the specifications as “or equal” or “or equivalent” shall establish the minimum requirements for quality, utility, durability, function, purpose, etc. Other product brands may be offered that are equal to or better than the product brand name. Bidder may show cost differences, alternates and options in the space provided in the quote. This clause is not meant to be restrictive and is only to set the minimum standard. AGENCY SHALL DETERMINE, IN ITS SOLE DISCRETION, WHETHER A PRODUCT OFFERED IS “EQUAL.” When the designation is “or equal” or “equivalent” Agency shall make its decision after Bid Closing.
Vendor Name: Federal ID No:
Vendor Address:
| City: | State: | ZIP: | |
| Vendor Phone: | Vendor Fax: |
Vendor E-Mail Address:
CONTACT NAME – TITLE (Print):
OregonBuys Vendor ID Number:
Vendor (COBID) Certification Number (If Applicable):
(Certification Office for Business Inclusion and Diversity)
All Pricing Must Be Held Firm For 30 Days
| Item |
| Item Description |
| Unit Cost: |
| Quantity |
| Total Cost |
PREFABRICATED, PORTABLE MODULAR OFFICE AND DELIVERY AS DESCRIBED IN THE SCOPE OF WORK ATTACHMENT.
· Prefabricated, portable modular office building Proposed Dimensions: ______ ft x ______ ft
· Includes delivery, complete installation/configuration (interior & exterior), HVAC connection, and tiedown installation.
· Delivered to Clackamas, OR.
Delivery date must be no later than 09/25/2025. Actual delivery date will be negotiated with the selected contractor.
(Per month)
| 2 |
| MONTHLY LEASE OF PREFABRICATED, |
PORTABLE MODULAR OFFICE AS DESCRIBED IN THE SCOPE OF WORK ATTACHMENT.
· 12-month lease, paid monthly (option to renew)
12 months
| 3 |
| MONTHLY RENTAL OF STEPS/STAIRS LEADING TO ENTRANCE/EXIT. |
· 12-month lease, paid monthly (option to renew)
· Number of steps:
· Method of attachment to modular:
12 months
| 4 |
| PREFABRICATED, PORTABLE/MOBILE |
MODULAR OFFICE DISASSEMBLY & REMOVAL.
- Disassembly of interior and exterior structure.
- Disconnection of existing HVAC system.
- Removal of tiedowns.
- Removal of modular unit.
| GRAND TOTAL (INCLUDES ALL COST & DELIVERY) |
| $ |
Signature of Vendor’s Authorized Representative:
Name (Print) ___________________________ Signature __________________________ Date ___________
ARE YOU A CERTIFIED FIRM IN OREGON?
Help Grow your Business in Oregon. Visit www.oregon4biz.com/How-We-Can-Help/COBID/
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