Rolling File Shelving System - Specifications~1.docx

26-444DHS-MENTH-B-52350

Scope of Work – Mobile (Rolling) File Shelving System The vendor shall provide all labor, materials, equipment, and supervision necessary to furnish and install a complete high-density mobile (rolling) file shelving system. The system shall include track-mounted mobile carriages with shelving units designed for secure and efficient records storage.

Work shall include:

· Site verification and field measurements prior to fabrication

· Delivery of all system components

· Installation of floor-mounted rail/track system

· Assembly and installation of mobile carriages and shelving units

· System alignment, leveling, and operational testing

· Safety feature installation and verification

· Cleanup and removal of all packaging/debris

· Final inspection and demonstration of system operation

📐 System Requirements & Specifications

1. General System

· High-density mobile shelving system (manual or mechanical assist)

· Designed to maximize storage capacity within existing space

· ADA-compliant aisle spacing where applicable

· Smooth, quiet operation with minimal effort required to move units

2. Construction & Materials

· Shelving and carriages constructed of heavy-duty steel

· Powder-coated finish for durability and corrosion resistance

· Color: Neutral (to be approved by facility)

3. Track System

· Floor-mounted steel rail system

· Rails shall be securely anchored to floor

· Vendor responsible for ensuring floor compatibility and load distribution

· Provide flush or low-profile track where possible to reduce trip hazards

4. Weight Capacity

· Minimum 200–300 lbs per linear shelf foot

· System designed to support fully loaded paper file storage without deflection

· Vendor shall specify total system load capacity

5. Shelving Configuration

· Adjustable steel shelves

· Compatible with:

· Letter-size files

· Legal-size files

· Shelf adjustability in 1” increments (or similar)

· End panels with label holders where applicable

6. Mobility & Operation

· Manual crank or mechanical assist system preferred (ease of movement required)

· Units shall move smoothly along tracks without binding

· Anti-tip design required

7. Safety Features

· Aisle safety locks or anti-movement mechanisms

· Optional:

· Safety sweep (to prevent closing on obstruction)

8. Installation Requirements

· Vendor shall include full installation in bid

· Installation must be performed by trained personnel

· Coordinate installation schedule with facility operations

· Ensure minimal disruption to daily activities

Shelving System Dimensions & Configuration Requirements The proposed mobile (rolling) shelving system shall be configured to meet the following dimensional and layout requirements for the Health Information Management (HIM) storage area:

Overall Layout

· Total system span: Approximately 19 feet (end-to-end)

· Final system length and track placement shall be field verified by the vendor prior to fabrication and installation

· Vendor is responsible for ensuring proper fit within the available space and confirming all measurements

Shelving Configuration The system shall consist of the following:

· (2) Single-Sided End Units

· Length: 4 feet

· Depth: 15 inches

· Located at the beginning and end of the system

· (5) Double-Sided Mobile Units

· Length: 4 feet each

· Depth: 30 inches

· Positioned between the two single-sided units

Height Requirement

· Shelving height: 81 1/4 inches minimum

· Vendor may propose a slightly taller system if needed to meet standard manufacturing sizes or improve storage capacity, subject to facility approval

Vendor Responsibilities (Critical Requirement)

· Conduct site visit and field measurements prior to fabrication

· Verify:

· Total available space

· Track alignment and placement

· Clearance requirements (aisle space, ADA considerations if applicable)