DART PD Rugged Laptops

The Dallas Area Rapid Transit (DART) Authority is soliciting sealed bids under Invitation for Bid (IFB) Solicitation No. 2096997 for the purchase and installation of rugged laptops for the DART Police Department. The procurement requires 25 Panasonic Rugged Toughbook 55 laptops configured with Windows 11 Pro and Intel Core i7-1370P vPro processors, along with 31 GPS antennas, 31 docking stations with antenna connections and power supplies, and deployment services including mount installation and antenna setup. The laptops must meet MIL-STD 810G certification, IP51 rating, include 16GB RAM, 512GB SSD storage, 14-inch HD multi-touch screen with backlit keyboard, built-in GPS, 4G LTE multi-carrier modem, Wi-Fi 6, and Bluetooth capabilities. Deliverables include all equipment components, installation hardware and wiring, recovery operating system media, vehicle wiring diagrams, consistent installation across all DART Police vehicles, and a minimum five-year warranty. The contractor must be authorized by manufacturers to engage in commercial trade and resale of all items furnished and must utilize the U.S. Department of Homeland Security's E-Verify system to verify employment eligibility for all employees and subcontractors. The contract is structured as an indefinite delivery/indefinite quantity (IDIQ) agreement with a one-year term, with the Authority obligated to order a minimum of 50 percent and the contractor required to furnish a maximum of 120 percent of estimated goods and services. Offers must be submitted electronically through the DART Sourcing Hub by 2:00 PM local Dallas time on March 3, 2026, with a firm offer period of 180 calendar days from the submission due date. The evaluation criteria emphasize that contracts will be awarded to the responsible bidder whose bid is most advantageous to DART, considering price and other price-related factors, with brand name specifications rigid and no equals allowed.

The solicitation document indicates that Small Business Enterprise (SBE) participation goals are noted in Block 17 of the cover form; however, the specific participation percentage is not detailed in the available solicitation materials, and bidders unable to meet SBE goals must submit Good Faith Effort letters demonstrating detailed and specific reasons why established goals cannot be achieved. Contractors must complete comprehensive representations and certifications including compliance with Texas Government Code provisions prohibiting boycotts of Israel and discrimination against firearm entities, drug-free workplace programs, non-discrimination assurance, and conflict of interest disclosures. All contractors must maintain comprehensive insurance coverage throughout the contract term, including Commercial Automobile Liability ($1,000,000 per accident), Commercial General Liability ($2,000,000 per occurrence/$4,000,000 aggregate), Workers' Compensation Insurance with Employer's Liability limits ($1,000,000 per accident), and Professional Liability Insurance ($2,000,000 per claim), with DART named as an additional insured on a primary and non-contributory basis. Deliveries shall occur at 1401 Pacific Ave, Dallas, TX 75202, Monday through Friday from 8:00 AM to 4:00 PM local time on an F.O.B. destination basis, with the contractor providing 10 days' advance notice to Ronald Jones at (214) 749-2973. No specific budget or award value is stated in the available solicitation documents; however, pricing must include all direct and indirect costs such as labor, installation, materials, freight, warehousing, and financing charges, with invoices submitted monthly to apinvoices@dart.org for payment within 30 days of receipt of a properly prepared invoice.