Dairy Products (Excluding Milk)

The State of Utah Division of Purchasing is seeking qualified vendors to supply dairy products excluding milk through a bulk order purchasing cooperative contract (SB26-8) with a five-year term and a posted due date of June 4, 2026. The procurement encompasses a comprehensive range of dairy products including cheese, butter, yogurt, sour cream, liquid and frozen eggs, and dairy alternatives such as soy, almond, and coconut milk, with all products required to meet USDA Grade A certification for dairy products and Grade AA for fresh eggs, maintain HACCP sanitation protocols, and comply with Buy American provisions requiring over 51% domestic agricultural commodities. Eligible users include State of Utah government departments, public entities, institutions, agencies, political subdivisions, cities, counties, school districts, higher education institutions, nonprofit organizations, and federal agencies, with historical spending data from 2020-2025 indicating approximately $9.6 million in total usage across all categories. The procurement may result in multiple awards based on a structured evaluation methodology requiring vendors to meet all mandatory minimum requirements, achieve a minimum technical score of 455 of 700 available points (65%) to advance to cost evaluation, and attain a combined total of 650 of 1,000 points (technical plus cost) for contract award. Technical evaluation consists of 700 points distributed across five criteria areas: Operational Approach and Deliverables (120 points), Logistics and Statewide Distribution (130 points), Ordering Systems and Product Data (210 points), Risk Management and Product Recalls (120 points), and Continuity of Operations and Disaster Planning (120 points), with cost evaluation comprising the remaining 300 points awarded to the lowest bidder at 100% with proportional points to other vendors. Key requirements include FOB Destination Freight Prepaid delivery with lead times not exceeding 7-10 business days, pricing guaranteed for three months, a minimum order requirement of $600, maintenance of local authorized customer service representatives available 9:00 a.m. to 4:00 p.m. Monday through Friday with 24-hour response times, and submission of quarterly utilization reports with payment of a 0.75% administrative fee on all net purchases.

This procurement contains no specific set-aside designations for disadvantaged enterprises as described in the provided documentation, though all proposals must include compliance with anti-boycott provisions, restricted foreign entity requirements, and FedRAMP or GovRAMP certification for products processing state data. Vendors must maintain workers' compensation and commercial general liability insurance of at least $1,000,000 per occurrence, warrant all products for one year following delivery, and comply with all federal and state laws applicable to the supply of food products. Contractors are required to maintain records for six years following final payment and allow state and federal auditors access to all records at no additional cost, with all procurement items, documentation, and pricing considered public records subject to the Utah Government Records Access and Management (GRAMA) Act, though vendors may submit confidentiality claims for trade secrets and commercial financial information. The documentation does not identify any incumbent vendors or current contractors, nor does it specify a particular budget allocation, though historical spending data indicates annual utilization averaging approximately $1.92 million across all eligible user categories based on 2020-2025 usage patterns. Pricing must be submitted on a per-case basis inclusive of all markups, shipping, and delivery costs with no fuel surcharges permitted, and any price adjustment requests require at least 10 days' notice prior to the requested effective date with documented market analysis justification subject to approval by the Director of the Division of Purchasing.