DAC Summer Conference 2027

The Office of Management and Enterprise Services (OMES) Central Purchasing division is soliciting responses on behalf of the District Attorneys Council (DAC) for conference rooms and lodging in Oklahoma City to support the DAC/Oklahoma District Attorneys Association 2027 Summer Conference, with responses due November 3, 2026 at 3 p.m. Central Standard Time. A resulting contract may be designated as a statewide contract under 74 O.S. § 85.5(G)(3).

Mandatory requirements specify a venue in Oklahoma City; sleeping room blocks of approximately 90 rooms for July 13, 125 rooms for July 14, and 125 rooms for July 15, 2027; all guest rooms at GSA rates for July 2027; five meeting rooms with 40–75 person capacity on July 14 from 7 a.m.–6 p.m.; two meeting rooms with the same capacity on July 15 from 7 a.m.–6 p.m.; a 300-person conference space on July 15 from 7 a.m.–6 p.m. and on July 16 from 7 a.m.–1 p.m.; a reception or hospitality room accommodating 50 people for July 13–15 evenings; audio-visual capabilities including on-screen presentations and house sound in all meeting rooms; at least one site visit; and break services (coffee, tea, snacks, water, soda, pastries). Responses marked "NO" to mandatory requirements are non-responsive. Preferred specifications include meeting rooms in the same building or close proximity, onsite dining or restaurants within a 10-minute drive, a Booking.com rating of 6.5 or higher, parking fees applied to the master account or free parking, and vendor space for up to 10 vendors during July 14–16.

The DAC is tax-exempt and billing occurs on a master account with attendees paying incidentals individually and ODAC paying by check following invoice. All pricing must remain firm for a minimum of 120 days after the due date and include travel expenses. The conference runs July 14–16, 2027, accommodating prosecutors, investigators, and victim services professionals in parallel sessions. Submission is through the Oklahoma Supplier Portal exclusively. Questions are due October 19, 2026. The contracting officer is Nicholas Linder at Nicholas.Linder@omes.ok.gov or 405-522-6606.