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Exhibit 1 – Requirements & Specifications Response Sheet Instructions: Supplier must answer all questions below in order to be considered for award. Responses left blank will be considered non-responsive. Any “NO” responses to Section 1 Mandatory Requirements will be considered non-responsive. Any “NO” responses in Section 2: Preferred Specifications may result in a lower proposal evaluation but may not necessarily deem a supplier ineligible.
SECTION ONE: MANDATORY REQUIREMENTS
| Supplier has a venue located in Oklahoma City, OK. |
| |_| Yes |
| |_| No |
Supplier can reserve a block of sleeping rooms up to:
| Estimate of 90 for July 13, 2027 |
| |_| Yes |
| |_| No |
| Estimate of 125 for July 14, 2027 |
| |_| Yes |
| |_| No |
| Estimate of 125 for July 15, 2027 |
| |_| Yes |
| |_| No |
| Supplier can accommodate all guest rooms at the government rate (US GSA rate) for July 2027. |
| |_| Yes |
| |_| No |
| Supplier understands that Oklahoma District Attorneys Council (ODAC) is tax exempt. |
| |_| Yes |
| |_| No |
| Supplier can specifically accommodate Wednesday, July 14, 2027 from 7AM-6PM five (5) meeting rooms with a capacity for 40-75 attendees each. |
| |_| Yes |
| |_| No |
| Supplier can specifically accommodate Thursday, July 15, 2027 from 7AM-6PM two (2) meeting rooms with a capacity for 40-75 attendees each. |
| |_| Yes |
| |_| No |
| Supplier has a conference or banquet space for a luncheon with up to 200 attendees on Thursday, July 15, 2027. |
| |_| Yes |
| |_| No |
| Supplier can specifically accommodate Thursday, July 15, 2027 from 7AM-6PM a conference space with a capacity of 300 attendees. |
| |_| Yes |
| |_| No |
| Supplier can specifically accommodate Friday, July 16 from 7AM-1PM a conference space with a capacity of 300 attendees. |
| |_| Yes |
| |_| No |
| Supplier’s facility has a reception area/hospitality room or sleeping space accommodating up to fifty (50) people, where the ODAC can bring their own beverages and snacks with bistro seating/standing available (or comfortable seating) for the evenings of July 13-15. 2027. |
| |_| Yes |
| |_| No |
| ODAC will provide most of the audio-visual equipment and support needed for the conference, but will need the ability to have on-screen presentations and house sound in all meeting rooms. ODAC will bring its own projectors, screens, and microphones. |
| |_| Yes |
| |_| No |
| Supplier understands all charges will be set-up on a master account for the ODAC for conference attendees and staff. All conference attendees will pay their own incidentals. ODAC will provide a purchase order prior to the conference event and will pay by check from an invoice provided after the conference event is completed. |
| |_| Yes |
| |_| No |
| Supplier will host at least one site visit by meeting planners. |
| |_| Yes |
| |_| No |
| Morning and afternoon break services to include coffee, tea, snacks, water and soda. All day drink service availability. Break services to include snacks such as Danish or bagel for morning break and cookies or brownies for afternoon break. |
| |_| Yes |
| |_| No |
SECTION TWO: PREFERRED SPECIFICATIONS
| Meeting room spaces are all in the same building or very close together. |
| |_| Yes |
| |_| No |
There is onsite dining or are restaurants/eateries within a 10-minute drive of the venue available for:
|_| Breakfast
|_| Lunch
|_| Dinner
|_| There is no onsite dining available but does have restaurants/eateries within a 10-minute drive.
|_| There are no restaurants/eateries within a 10-minute drive.
Bidder has a Booking.com review rating greater than or equal to 6.5 out of a possible 10.
Bidder can apply parking fees to master account or parking is free.
Bidder can provide vendor space for up to 10 vendors July 14-16, 2027.
Any additional information the supplier would like to include: