Custom Mother Trailers for a Mother/Daughter Trailer System

The Utah Department of Corrections, through the State of Utah Division of Purchasing, is soliciting proposals under RFP KL27-113 for nine custom Mother trailers for a Mother-Daughter Trailer System at the Utah State Correctional Facility, with proposals due December 1, 2026. Questions must be submitted through the U3P platform during the question and answer period, and the State will post answers and addenda that may modify requirements.

Offerors must fulfill the initial order no later than June 30, 2027, and agree to all Attachment C specifications. The first-article prototype must pass inspection and testing before the remaining trailers are delivered in stages. Trailers must carry up to four food carts weighing 800 pounds each, include secure locking, use a ramp that elevates daughter carts no more than 6 inches above ground, and steer with four-wheel synchronization for a 26-foot U-turn radius. They must also tow bi-directionally, load and unload from both sides, and work with the facility's existing Taylor-Dunn electric tugger (10,000-pound drawbar capacity, 8–10 mph tow speed). Manufacturing must meet ANSI/ITSDF B56.8 and ASME standards. Vendors must certify anti-boycott compliance under UCA 63G-27 and non-involvement with forced labor products under UCA 63G-6a-121, and must maintain E-Verify certification for Utah employees. Personnel entering UDC facilities are subject to background checks at contractor expense. Contractors must certify that no personnel with felony convictions or two or more misdemeanor convictions access UDC premises, with exceptions requiring written approval from the Division Director, and no one under 18 may enter UDC premises.

The RFP anticipates a single award to the responsive and responsible vendor with the highest score. Initial review eliminates non-responsive proposals. Technical scoring totals 700 points: Experience (250), Ordering and Delivery (150), and Product Quality and Warranty (300). Offerors must reach a minimum of 490 technical points to advance. Cost carries 300 of 1,000 total points, with the lowest-priced proposal receiving full cost points and others scored proportionally. Cost proposals must be submitted separately from technical responses, and pricing cannot be classified as confidential.

Pricing must be an all-inclusive per-unit bid covering engineering, manufacturing, shipping, storage, handling, and delivery F.O.B. destination. Prices are guaranteed for two years, and adjustment requests require 30 days' notice with supporting market analysis. Monthly invoices are due to the UDC Finance office by the 10th of each month. Required insurance includes Commercial General Liability of $1,000,000 per occurrence and $3,000,000 aggregate, and Commercial Automobile Liability of $1,000,000 combined single limit.