4-Attachment B - UDC Terms and Conditions - Rev. September 2021 (4).docx
DOCX document 27 KB Posted
- Solicitation number
- KL27-113
- Issued by
- Utah
About this file
This document is the Standard Terms and Conditions attachment for the Utah Department of Corrections (UDC) applicable to state and local contracts. The UDC terms and conditions establish mandatory requirements that govern contractor relationships with the department across all contract activities. Key provisions include requirements that contracts become legally enforceable only upon execution by authorized representatives of both the contractor and UDC, followed by approval and signature from the UDC Office of Administrative Services and the State of Utah's Division of Purchasing. The document outlines facility access restrictions, whereby UDC retains sole discretionary authority to deny access to any contractor personnel, including agents, employees, and subcontractor staff, if deemed a security threat. All individuals accessing UDC property must submit to required security checks and searches; no one under age 18 is permitted on UDC premises.
Additional mandatory requirements include contractor submission of personal information for criminal background checks at contractor expense for all personnel entering UDC facilities. Contractors must certify that no agents, employees, or subcontractor personnel with felony convictions or two or more misdemeanor convictions will access UDC premises, with exceptions requiring written approval from the Division Director. Contractors must ensure compliance with OSHA bloodborne pathogen standards and provide required employee training prior to contract implementation. The document prohibits custodial sexual misconduct under Utah Statute 76-5-412 and mandates written notice to employees with offender contact. Any research or experiments involving offenders require Departmental Review Board approval and written informed consent from participants. Finally, contractors must certify non-engagement in boycotts of the State of Israel and maintain this compliance throughout the contract term.
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| 7-KL27-113 Interactive Scoresheet (Informational Only).xls | XLS spreadsheet | |
| 6-Attachment D - Mandatory Minimum Requirements and Technical Criteria.docx | DOCX document | |
| 3-Att.-A-Agency-Terms-and-Conditions-GS (20).docx | DOCX document | |
| 2-Vendor Prerequisites - RFP Agency.pdf | ||
| 1-Claim of Business Confidentiality Updated.pdf.pdf | ||
| 5-Attachment C - Scope of Work.docx | DOCX document |
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Text version
ATTACHMENT B
UTAH DEPARTMENT OF CORRECTIONS STANDARD TERMS AND CONDITIONS
1. CONTRACT FORMATION: No legally enforceable rights or duties shall arise between the parties under this contract until: (a) the respective representatives of CONTRACTOR and UDC sign the contract; and (b) the contract is approved and signed by the respective representatives of the UDC Office of Administrative Services and the State of Utah's Division of Purchasing.
2. CONTRACTOR ACCESS TO UDC FACILITIES: UDC shall have the right to deny CONTRACTOR’S agents and employees‑‑or the agents and employees of its SUBCONTRACTORS (if any)--access to any premises controlled, held, leased, or occupied by UDC if, in the sole judgment of UDC, such personnel pose a threat to any of UDC’s legitimate security interests. Contractor will submit to all security checks that UDC deems necessary; including, but not limited to, searches of person and equipment. No one under the age of 18 will be allowed on UDC property.
3. CRIMINAL CONVICTION INFORMATION: Upon written request by UDC, CONTRACTOR shall provide (at CONTRACTOR’S expense) UDC with sufficient personal information about its agents or employees--and the agents and employees of its SUBCONTRACTORS (if any)--who will enter upon premises controlled, held, leased, or occupied by UDC during the course of performing this contract so as to facilitate a criminal record check (at UDC expense) on such personnel by UDC.
4. FORMER FELONS / MISDEMEANANTS: CONTRACTOR, in executing any duty or exercising any right under this contract, shall not cause or permit any of its agents or employees--or the agents or employees of its SUBCONTRACTORS (if any)--who have been convicted of a felony or two (2) or more misdemeanors to enter upon any premises controlled, held, leased, or occupied by UDC. A given crime shall be deemed a felony if defined as such by the jurisdiction where the conviction occurred. Any requests for exceptions shall be submitted--in writing through the appropriate chain of command--to the Division Director, who shall make the final decision.
5. OCCUPATIONAL SAFETY AND HEALTH: (This clause will be considered a part of this contract only if required by law, rule, or regulation). CONTRACTOR represents that it is in compliance with Occupational Safety and Health Administration (OSHA) standards on blood borne pathogens set forth in 29 CFR 1910.1030, for any of the CONTRACTOR’S employees who provide services to UDC pursuant to this contract.
6. CONTRACTOR TRAINING: All CONTRACTOR’S officers, employees, subcontractors, agents, or volunteers, providing services pertaining directly to this contract, shall successfully complete orientation or a training session offered by UDC prior to contract implementation, if applicable.
7. CUSTODIAL SEXUAL MISCONDUCT: Utah Statute 76-5-412 prohibits sexual contact to a person in custody by an employee, private provider, or CONTRACTOR for the Utah Department of Corrections. A violation of this statute could result in a felony or a misdemeanor conviction. Consent of the person in custody is not a defense to any violation or attempted violation of this statute. CONTRACTOR must provide written notice of Utah Code Annotated § 76-5-412 to any employees having contact with offenders pursuant to this contract.
In addition, the Utah Division of Occupational and Professional Licensing (DOPL) is legislatively responsible to investigate complaints regarding the conduct of individuals practicing in regulated occupations and professions. DOPL may be notified of violations of conduct for those UDC CONTRACTORS who are licensed under DOPL. Refer to Title 58 of the Utah Code and Title R156 of the Utah Administrative Code for details.
8. RESEARCH / EXPERIMENTS: Any research or experiments including offenders must be approved by the Departmental Review Board. Sociological/psychological research or experiments including offenders under the jurisdiction of UDC requires prior written approval of the Division Director/designee and written, informed, and voluntary consent from each offender included.
9. ANTI-BOYCOTT ISRAEL: In accordance with Utah Statute 63G-27-101, Contractor certifies that it is not currently engaged in a boycott of the State of Israel and agrees not to engage in a boycott of the State of Israel for the duration of the contract.
(Revision Date: 15 April 2021)
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