Custom Athletic Uniforms for Sports Programs

The Bend Park and Recreation District (BPRD) in Deschutes County, Oregon, is seeking a single vendor to provide custom athletic uniforms for multiple youth sports programs through a comprehensive Request for Proposals (RFP). The procurement encompasses jerseys, performance shirts, pinnies, and other printed items for nine distinct sports programs, including Kindergarten Soccer, Youth Fall Soccer, Youth Flag Football, Middle School Tennis, Youth Volleyball, Bitty Ball Basketball, Youth Basketball, High School Basketball, Youth Softball, and Youth Lacrosse. Vendors must demonstrate the capability to deliver large, seasonal, team-packaged orders with quick turnaround on supplemental orders, with specific requirements for fabric composition (primarily 100% polyester), size ranges from Youth XS to Adult XXL, and precise logo and numbering specifications. The RFP evaluates proposals based on a comprehensive scoring system that includes experience and qualifications (20 points), key staff and customer service (10 points), scope compliance (20 points), quality assurance (10 points), local/DEI participation (5 points), and pricing (35 points), with potential additional points from interviews. Proposals are due on June 26th, 2025, at 2:00 PM Pacific Time, with an anticipated contract signing by July 18th, 2025, and an initial contract term running through July 1st, 2026, with options to renew for up to four additional one-year terms.

The solicitation emphasizes local participation and equal employment opportunity, with potential considerations for disadvantaged enterprises. While specific set-aside designations are not explicitly detailed, the RFP does allocate 5 points to local and diversity, equity, and inclusion (DEI) participation, suggesting a preference for diverse vendor participation. The mock order for evaluation encompasses 5,020 uniform pieces across various youth sports programs, with vendors required to provide unit pricing that includes all production, customization, packaging, and delivery costs. Although a specific budget range is not disclosed, the comprehensive nature of the procurement suggests a significant contract value. The District requires contractors to maintain specific insurance coverages, including $2,000,000 per occurrence and $4,000,000 in aggregate general liability insurance, auto liability insurance, and workers' compensation coverage. The contract will be structured as a general services agreement, with the selected vendor expected to function as an independent contractor responsible for their own taxes, licenses, and compliance with applicable laws and non-discrimination requirements.