Custodial & Trash Removal Vinalhaven MSFS Crew Qtr Work Cent

The State of Maine, specifically through the Department of Administrative and Financial Services' Division of Procurement Services, is seeking a custodial and trash removal services contractor for the Vinalhaven Maine State Ferry Service (MSFS) Crew Quarters located in Knox County. This Request for Quotations (RFQ) targets a comprehensive custodial services contract covering approximately 1,500 square feet, with an initial contract term from June 16, 2025, to July 31, 2026, and potential for four additional one-year extensions through July 31, 2030. The required services include daily cleaning tasks such as restroom maintenance, waste basket emptying, floor maintenance, kitchen cleaning, and periodic deep cleaning. Bidders must complete a detailed bid worksheet providing monthly pricing for routine tasks, with services expected on 52 days per year plus additional specialized cleaning days. Evaluation criteria will focus on the total five-year contract amount, with the contract awarded to the most advantageous bid that offers fair and reasonable market-rate pricing. The solicitation has a strict submission deadline of June 2, 2025, at 4:00 p.m. local time, with bidders required to provide comprehensive pricing for both routine and per-occurrence tasks.

The procurement is exclusively reserved for certified "Work Centers" as defined in 5 MRSA 1826-B.2, which significantly restricts the pool of eligible bidders. Contractors must meet stringent qualification requirements, including mandatory background checks for personnel, adherence to a sign-in/sign-out process, and potential performance evaluations that could result in contract termination for unsatisfactory service. The bidding organization must provide all necessary labor, equipment, supplies, supervision, and materials, using Underwriters-approved and OSHA-compliant supplies with Globally Harmonized System Safety Data Sheets. Insurance requirements include workers' compensation, commercial general liability, and automobile liability with specified minimum coverage amounts. While specific budget ranges are not explicitly stated, the contract structure allows for monthly routine task pricing and additional per-occurrence service rates, suggesting flexibility in potential contract value. The comprehensive specifications indicate a thorough and professional approach to custodial service procurement, with detailed expectations for cleaning standards, personnel conduct, and service delivery.