Custodial Supplies Bid 23-02

Walker County Board of Education is soliciting sealed bids on custodial supplies for the Walker County School System under Bid 23-02, with bids due March 22, 2023 and a pre-bid meeting at 298 Culberson Avenue, LaFayette, Georgia on an unspecified date prior to bid opening.

Bidders may submit bids on any or all items, with awards to be made on a per-item basis or in groups of items. The scope encompasses over 40 line items including cleaning chemicals, mops and handles, brooms, dust pans, floor machine pads, paper products, waste containers, trash liners, gloves, air fresheners, dispensers, and absorbent packs. Specifications designate preferred brands or approved equivalents for each item—Rubbermaid for mops and waste containers, 3M for floor pads, Hillyard for concentrated cleaners, and Kimberly-Clark or Georgia Pacific for paper products. Paper goods must be biodegradable and certified by Green Seal or EcoLogo. All chemicals suitable for spray-bottle application require GHS-compliant spray bottle labels at no additional cost from the awarded vendor, and winning bidders must submit new Safety Data Sheets meeting GHS standards for each chemical product. Samples are required for dust pans, bowl mops, toilet paper, paper towels, and trash liners and must be brought to the pre-bid meeting. Large quantities of certain items such as bleach and trash liners must be shipped on wooden pallets with specified packaging and stacking limitations. Commercial seconds will not be accepted for floor pads, and several items including jumbo roll paper towel and toilet paper dispensers must be provided at no additional charge by the awarded vendor.

The bid was awarded on March 21, 2023 to six vendors: American Paper & Twine ($56,701.81), Peoples Janitorial ($46,408.42), Roman Chemical ($33,031.04), Jacobs Paper ($4,864.07), Associated Paper ($1,475.55), and AVM ($793.00), for a total contract award of $143,273.89. Awards were made to the lowest-priced qualified bidder for each item, with specification compliance and quality serving as evaluation factors. Addendum 1 and Addendum 2 were issued and should be reviewed in conjunction with the original solicitation.