Custodial, Public Defender Office, Portland - Work Centers

The State of Maine, specifically the Department of Administrative and Financial Services' Office of State Procurement Services, is seeking custodial services for the Public Defender Office located in Portland, Cumberland County. This Request for Quotations (RFQ #18A 250814-038) solicits comprehensive custodial services for approximately 4,010 square feet, with services to be performed three times per week: Tuesday and Thursday after 5:00 PM and on Saturdays. The initial contract period will run from October 1, 2025, to September 30, 2026, with the option for four additional one-year extensions through September 30, 2030. Bidders are required to complete an Excel worksheet detailing pricing, with bids evaluated based on the total five-year amount. A pre-bid walk-through is strongly encouraged and scheduled for Wednesday, September 3, 2025, at 8:30 am, with quotations due by Monday, September 8, 2025, at 4:00 p.m. local time. The evaluation will consider both price and the ability to fulfill contractual duties, with specific attention to high-performance standards and potential service termination for poor performance.

This procurement is uniquely restricted to certified "Work Centers" as defined in 5 MRSA 1826-B.2, effectively limiting competition to a specific type of organization. The contract requires providers to meet stringent personnel requirements, including mandatory background checks, safety protocols, and identification guidelines. Contractors must maintain specific insurance coverage, including Workers' Compensation, Commercial General Liability ($300,000 per occurrence), and Automobile Liability. The bid structure allows for a monthly base price for routine tasks and per-occurrence pricing for additional services such as window cleaning, light fixture cleaning, wall washing, and carpet cleaning. While specific budget ranges are not explicitly stated, the comprehensive nature of the services and the five-year potential contract duration suggest a significant financial commitment. Providers will be subject to periodic inspections by the State's Agreement Administrator, with potential payment deductions for services not meeting the specified standards.