RFQ 18A 250814-038 Bid Worksheet.xlsx

This document is a Bid Worksheet (RFQ 18A 250814-038) for custodial services issued by the State of Maine's Department of Administrative and Financial Services, specifically targeting the Public Defender Office in Portland. The solicitation seeks comprehensive custodial services for approximately 4,010 square feet, with cleaning to be performed three times weekly: Tuesday and Thursday after 5:00 PM and on Saturdays. The initial contract period runs from October 1, 2025, to September 30, 2026, with options for four additional one-year extensions through September 30, 2030. A pre-bid walk-through is scheduled for Wednesday, September 3, 2025, at 8:30 am, with quotations due by Monday, September 8, 2025, at 4:00 p.m. local time.

The bid is uniquely restricted to certified "Work Centers" as defined in 5 MRSA 1826-B.2, effectively limiting competition to a specific type of organization. The pricing structure allows for a monthly base price for routine tasks and per-occurrence pricing for additional services like window cleaning, light fixture cleaning, wall washing, and carpet cleaning. Contractors must meet stringent personnel requirements, including mandatory background checks and specific insurance coverage (Workers' Compensation, Commercial General Liability of $300,000 per occurrence, and Automobile Liability). The evaluation will consider both price and the ability to fulfill contractual duties, with potential service termination for poor performance. Providers will be subject to periodic inspections by the State's Agreement Administrator, with potential payment deductions for services not meeting specified standards.