Custodial, MDEA, Thomaston

The State of Maine's Department of Administrative and Financial Services is seeking a custodial services contractor for the Maine Drug Enforcement Agency (MDEA) facility located in Thomaston, Knox County. The Request for Quotations (RFQ #18A 250715-015) solicits comprehensive custodial services for a 4,202 square foot facility, with an initial contract term from September 1, 2025 to August 31, 2026, and potential extensions through August 31, 2030. The scope of work includes routine and periodic cleaning tasks performed fifty-two days per year, with specific requirements for daily, weekly, monthly, and annual maintenance. Bidders must provide EPA-approved cleaning procedures, use commercial-grade equipment like HEPA filter vacuums and floor buffers, and comply with COVID-19 sanitization protocols. A mandatory pre-bid facility tour is scheduled for July 22, 2025 at 10:00 a.m., with quotations due by July 29, 2025 at 4:00 p.m. local time. The evaluation will be based on a comprehensive performance matrix that assesses communication responsiveness, invoice accuracy, equipment readiness, safety compliance, and adherence to specific cleaning protocols.

The contract allows subcontractors for up to 15% of the work and requires strict background check procedures for all personnel. Current incumbent Central Maine Cleaning has an annual contract amount of $6,300.00, which may serve as a benchmark for future pricing. Bidders must submit responses through the State of Maine's e-Procurement system, AdvantageME/Vendor Self Service (VSS), and provide a disaster recovery plan. Insurance requirements include workers' compensation, commercial general liability, and automobile liability coverage with specified minimum coverage amounts. The State reserves the right to request additional supporting information about hours and products, and maintains the ability to terminate the contract for poor service performance. Providers must maintain comprehensive documentation, including Safety Data Sheets, and comply with state and federal regulations. The contract includes provisions for potential deductions for incomplete or unsatisfactory work, ensuring high-quality service delivery.