Custodial, DOT Fleet Services, Caribou

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services is soliciting custodial services for the Department of Transportation Fleet Services location in Caribou through Request for Quotations (RFQ) #17D 250417-227. This contract is exclusively open to certified "Work Centers" and requires comprehensive custodial services twice weekly (Wednesdays and Fridays) between 5:00 p.m. and midnight, covering approximately 2,412 square feet. The scope of services includes routine and per-occurrence tasks such as metal cleaning, high-level dusting, light fixture cleaning, baseboard and woodwork wiping, thorough room cleaning, and floor stripping and refinishing. Key deliverables encompass daily cleaning of office areas, restrooms, stairs, conference rooms, and employee spaces, with specific performance standards and detailed cleaning specifications. The contract term runs from July 1, 2025, to July 31, 2026, with four optional one-year extensions possible through July 31, 2030. A mandatory pre-bid facility walk-through is scheduled for Wednesday, April 23, 2025, at 8:00 a.m., with final quotations due on Wednesday, April 30, 2025, by 4:00 p.m. local time. Bids will be evaluated based on the calculated total five-year amount, with the state reserving the right to request additional supporting information.

The procurement is specifically restricted to certified Work Centers as defined in 5 MRSA 1826-B.2, effectively limiting participation to certain organizations. The current contract holder is Honestly Clean, LLC, with an annual calculated amount of $9,654.00. The state anticipates service on 104 days per year, with additional days allocated for scheduled floor cleaning tasks. Pricing structure requires bidders to submit monthly rates for routine tasks and per-occurrence rates for supplemental services, with a clear directive that bids submitted with only an hourly rate will be rejected. Strict performance standards are outlined, including potential contract termination for unsatisfactory service and requirements for disaster recovery and subcontractor plans. Contractors must also provide comprehensive documentation, including Safety Data Sheets, approved materials lists, and undergo personnel background checks. While specific budget ranges are not explicitly detailed, the current contract amount provides a baseline reference for potential bidders. The state emphasizes rigorous quality control, with provisions for periodic inspections and potential payment deductions for substandard performance.