Custodial, DOT Ferry Crew Quarters, Swan's Island

The State of Maine Department of Transportation is seeking custodial services for the DOT Ferry Crew Quarters located on Swan's Island through Request for Quotation (RFQ) #17A 250117-153. The procurement requires comprehensive custodial services to be performed one day per week on crew changeover days, totaling 52 service days annually, with additional days allocated for scheduled floor cleaning tasks. Key deliverables include daily cleaning tasks, monthly defined tasks, as-needed services, and periodic deep cleaning performed twice annually in March and September. Bidders must provide their own commercial-grade vacuum with a HEPA filter, while the department will supply cleaning supplies, washing machine, dumpsters, and mats. The procurement requires detailed pricing submissions using a provided Excel worksheet, with bids evaluated based on the calculated total five-year amount. A pre-bid facility tour is strongly encouraged, with interested bidders required to email Joel.A.Perry@maine.gov by January 22, 2025 at noon to schedule. Quotations are due February 13, 2025 at 4:00 p.m. local time, with an initial contract term spanning March 1, 2025 through February 28, 2026 and potential for four optional one-year renewals through February 28, 2030.

The contract opportunity is exclusively open to certified "Work Centers" as defined in 5 MRSA 1826-B.2 and listed on the approved Work Center list at bid closing. Contractors are restricted to using no more than 15% subcontracted work and must maintain specific insurance coverage, including Workers' Compensation and Commercial General Liability of $300,000 per occurrence. The previous contract was held by Ralph Thomas Kipfer dba Absolute Clean, with an annual calculated amount of $13,972.08. Bidders are responsible for their own ferry transportation to access the facility and must provide Globally Harmonized System (GHS) Safety Data Sheets for all chemical products used. The procurement requires providers to furnish all labor, equipment, supplies, supervision, tools, and materials necessary to complete the custodial services. Providers must also adhere to strict security protocols, including proper handling of keys and facility access, and will be held responsible for any damage to state property caused by their employees.