Custodial and grounds services

Durand Area Schools in Shiawassee County, Michigan, is soliciting a Request for Proposals (RFP) for comprehensive custodial and grounds services across multiple educational facilities. The procurement seeks a contractor to provide full-scale maintenance and cleaning services for 11 custodial and 3 mail clerk/laborer positions, covering facilities that include an administration office, online academic center, transportation/bus garage, high school, middle school, two elementary schools, and associated athletic and performing arts centers. The district serves 1,277 students and requires a contractor capable of managing cleaning, maintenance, and grounds upkeep across these locations. The RFP was released on February 28, 2025, with proposals due on March 21, 2025 at 2 p.m. The proposed contract will have an initial three-year term from July 1, 2025 to June 30, 2028, with potential for two additional one-year renewals. Evaluation criteria will focus on proposers' staffing capabilities, management approach, training programs, qualifications, pricing, references, and financial stability. The district will assess proposals based on overall service quality, management capabilities, and cost-effectiveness.

The RFP does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The current custodial infrastructure includes 14 staff members distributed across first and second shifts, with most equipment and tools to be provided by the district, including snow removal equipment, vehicles, and existing cleaning equipment like vacuums and floor scrubbers. No performance or bid bonds are required for this contract. While specific budget ranges are not explicitly stated, the comprehensive nature of the services suggests a significant annual investment in maintaining the district's facilities. The district currently operates on a 5-day work week with additional weekend coverage for events and performs deep cleaning during school breaks and summer. Interested contractors will need to demonstrate flexibility in adapting to changing event schedules and specific facility maintenance needs across multiple educational sites.