Q & A.pdf
PDF 138 KB Posted
- Attached to
- CUSTODIAL AND GROUNDS SERVICES
- Solicitation number
- RFP-DURA-250000001659-2
- Issued by
- Shiawassee County, Douglas City, Michigan
About this file
This document is a Questions and Answers (Q&A) file for a school district custodial and grounds maintenance services contract. The file details current staffing levels across multiple school facilities, including Bertha Neal Elementary, Robert Kerr Elementary, Railroader Athletic Center, Durand Middle School, Durand Area High School, and the Administration Office, with a total of 14 current staff members working first and second shifts. The document addresses various operational details such as weekend service needs, equipment provisions, work schedules, and specific responsibilities of the potential contractor.
The school district indicates that they will provide most equipment, tools, and supplies for grounds maintenance, including snow removal equipment, vehicles for mail delivery, and existing cleaning equipment like vacuums, floor scrubbers, and custodial carts. They currently operate on a 5-day work week with additional weekend coverage for events, and perform deep cleaning during school breaks and summer. No performance bond or bid bond is required for this contract, and the district will handle specific tasks like gym floor refinishing. The document suggests the district is seeking a comprehensive maintenance service that can flexibly adapt to their changing event schedules and specific facility needs.
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Other files
| File | Type | Posted |
|---|---|---|
| Current Custodial Staff - Shift and Times.pdf | ||
| Durand Area Schools Custodial and Laborer RFP.pdf |
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Text version
1. Are you able to provide the current staffing levels?
Current Sta ing:
Bertha Neal Elementary - 1 Custodian – 1st Shift - 10:00 am – 2:00 pm 1 Custodian – 2nd Shift - 2:00 pm – 10:30 pm
Robert Kerr Elementary - 1 Custodian – 2nd Shift - 3:00 pm – 11:30 pm
Railroader Athletic Center - 1 Custodian – 1st Shift - 6:00 am – 2:30 pm (Attached to Robert Kerr)
Durand Middle School - 1 Custodian – 1st Shift - 6:00 am – 2:30 pm 2 Custodians – 2nd Shift – 2:00 pm – 10:30 pm
Durand Area High School - 1 Custodian – 1st Shift – 6:00 am – 2:30 pm 3 Custodians – 2nd Shift – 2:00 pm – 10:30 pm
Grounds - 2 Grounds People – 1st Shift - 6:00 am – 2:30 pm
Administration O ice/DOAC 1 Custodian – 2nd Shift - 2:00 pm – 10:30 pm
Total: 14
2. Can you provide a weekend schedule of events from this school year so we can determine the level of weekend usage and coverage needs? Our schedules may change on a yearly basis and they depend on athletic events. Our events are located on our website.
3. In the RFP, page 19 Section 4.5.1, it states: the Proposer shall provide all equipment necessary for services. The Proposer shall provide a complete list by make and model of all equipment needed to provide required services. Except to the extent such equipment is currently owned by the School District and available for the Proposer’s use, the Proposer shall furnish all such equipment at its own cost, which costs shall be included in the bid amount. Proposer is responsible for maintaining, repairing and replacing all such equipment, regardless of ownership.
a. Can you provide a list of District owned equipment that will be available for the Contractors use? Or should the Contractor plan to supply a full fleet of equipment that is needed? We would like a bid proposal with the proposer supplying the equipment. The district currently owns the following: each building has up right vacuums, floor scrubber and Ty vac machine. The HS and RK have two ride on floor scrubbers. There are two high speed floor machines for stripping. All schools have custodian carts, brooms, mops and buckets
4. Will the District supply the equipment, tools, and supplies along with maintaining these items the maintenance/grounds team or does the Contractor need to supply these items? Will a District vehicle be available for items such as mail delivery or does the Contractor need to supply a vehicle?
All the grounds equipment, tools and supplies will be provided by the district.
It will be the responsibility of the district to maintain equipment, tools and supplies for grounds. The district will provide a vehicle for the contractor to deliver mail/snow removal.
5. Please confirm these services are to be performed on a 5-day work week schedule.
If not, how many days a week is the School District requesting these services for?
Currently, these services are performed on a 5 day work week. However, custodial services are also needed for our events on the weekends and those schedules vary depending on the events. The athletic department will work with the custodial staff to determine those needs.
6. Please confirm if a performance bond is required. If so, what is the required amount for the performance bond.
No, we are not requiring a performance bond.
7. Do the daily tasks that are mentioned in the scope of work get completed during school breaks?
Usually during school breaks deep cleaning is completed such as cleaning carpets, washing walls, etc. During the summer a lot of the larger scope tasks are being completed, such as waxing floors, cleaning windows, washing walls, etc.
8. Please confirm no bid bond is required. That is correct, no bid bond is required.
9. Please confirm the district is responsible for gym floor refinishing. Yes, this is correct. The district is responsible for the gym floor.
10. Who provides snow removal equipment, equipment fuel, shovels and salt / ice melt? The district provides all snow removal equipment, salt and shovels.
11. Who provided grounds equipment, equipment fuel, and supplies? The district supplies all grounds equipment, fuel and supplies.
12. Confirm that maintenance sta and / or day porters are required to be licensed electricians, plumbers etc. This is not required.
File details come from the government source that posted it. Updated .