Cummins compressed natural gas (CNG) engine repairs & parts

The City of Austin is seeking a qualified contractor to provide Cummins Compressed Natural Gas (CNG) engine repair services and associated parts for its Fleet Mobility Services Department. The procurement is structured as an Invitation for Bids (IFB) for non-warranty and manufacturer-authorized warranty repair services on an as-needed basis. Contractors must operate a full-time, manufacturer-authorized warranty repair facility within 30 miles of the Texas State Capitol and provide a minimum of two qualified service technicians. The contract requires maintaining inventory of stock and non-stock parts, offering 12-month labor warranties on all repairs, and providing expedited repair services including emergency point-of-contact availability 24 hours daily. The initial contract term is 24 months, with three optional 12-month extensions available at the City's discretion. Offers are due on February 3, 2026, at 2:00 pm CT, with questions required to be submitted by January 19, 2026, at 5:01 pm CT. The City reserves the right to conduct pre-award site visits to verify offerors' facilities, equipment, inventory, licenses, registrations, permits, and qualified personnel.

While no specific Minority and Women-Owned Business Enterprises (M/WBE) set-asides are established for this solicitation, the City offers potential bid preferences for local and small businesses. Local businesses may receive a 5 percent bid discount for contracts up to $500,000 or a 3 percent discount for contracts between $500,000 and $50 million. The Small and Minority Business Resources Department determined insufficient subcontracting opportunities for M/WBE firms in this service area. Insurance requirements are substantial, including Worker's Compensation, Commercial General Liability, and Business Automobile Liability insurance with minimum combined limits ranging from $100,000 to $500,000. The estimated annual parts spend is approximately $7,000, with pricing to be calculated as a minimum percentage discount applied to the Cummins parts price list. Contractors must comply with various City of Austin regulations, including wage theft ordinances, and provide certifications related to local business status, small business preferences, and compliance with state and local legal requirements.