CTE Center IP Intercom System Replacement

Los Fresnos Consolidated Independent School District (LFCISD) in Cameron County, Texas is soliciting proposals through RFP #25-26-19 for the design, installation, and implementation of a scalable, IP-based intercom and communications system to replace the existing intercom infrastructure at the Career and Technical Education (CTE) Center. The procurement seeks comprehensive solutions that enhance campus-wide communication, safety, and emergency notification capabilities while leveraging existing infrastructure including cabling, speakers, and amplifiers where feasible. The system must support current and future operational needs across Buildings B, C, and D, corridors, instructional shops, computer labs, classrooms, and designated outdoor areas including the Aquatic Center, with installation scheduled to begin on or after May 22, 2026, following contract award. Deliverables include all hardware, software, licenses, cabling, installation, configuration, training, and ancillary services submitted as detailed line-item costs. Vendors must demonstrate experience providing IP-based communication systems to K-12 or comparable institutional environments and provide a minimum of three references preferably from current Texas school systems or governmental entities. Evaluation criteria include cost (30 points), quality of services and goods (20 points), extent to which goods meet District needs (20 points), vendor reputation (10 points), total long-term cost (5 points), past relationship with District (5 points), relevant experience serving school systems (2 points), staff qualifications (2 points), staff planning and methodology (2 points), ability to provide ongoing services (2 points), and references (2 points), for a maximum of 100 points. The mandatory walkthrough is scheduled for March 25, 2026, at 9:00 AM at 32703 State Hwy 100, Los Fresnos, Texas 78566, written questions are due by 2:00 PM CST on April 1, 2026, and proposals must be submitted by 2:00 PM CST on Wednesday, April 8, 2026, with anticipated award approval on May 11, 2026.

The RFP contains no identified set-aside designations or restrictions limiting eligible respondent types, and no incumbent vendors or current contractors are specified in the procurement documentation. Vendors must integrate with existing infrastructure and may retrofit and reuse existing cabling, speakers, amplifiers, and other equipment where feasible as part of Phase 1 of a multi-phase upgrade initiative. All proposals must include comprehensive affidavits, certifications, and supporting documentation including Form W-9, Conflict of Interest Questionnaire (Form CIQ), Certificate of Interested Parties (Form 1295), proof of insurance naming LFCISD as an additional insured with specified liability limits, and evidence of financial health and stability. The District anticipates awarding one or more contracts and reserves the right to conduct multiple awards; however, no specific funding source or budget range is identified in the RFP documentation, and the District assumes no financial responsibility for costs incurred in proposal development or participation.