1-New Vendor Request Form.pdf

This is a New Vendor Request Form for Los Fresnos Consolidated Independent School District (LFCISD) in Texas, designed to establish vendors for procurement purposes, including those available through cooperative agreements such as Region I, Region II (Goodbuy), Buyboard, OMNIA, DIR, TXMAS, CSP/RFP, Choice Partners, TIPS, PACE, HGAC BUY, 1 GPA, Equalis Group, Sourcewell, and CTPA. The form requests comprehensive vendor information including legal company name, federal tax classification, employer identification number or social security number, correspondence address, contact person details, and email address. Requestors must provide the estimated purchase amount, identify the requesting campus or department, and indicate whether the vendor is replacing an existing vendor. For purchases exceeding $10,000 from unapproved vendors, the form requires submission of a Purchasing Justification Form along with three quotes or shopping carts with pricing information.

The form mandates submission of supporting documentation including a current W-9 form (one year old or less), a Justification Form with backup documentation, vendor certifications, Form CIQ (Conflict of Interest Questionnaire), Form 1295, and COLI certification. The justification statement must include the reason for adding the new vendor and identify which approved vendors were contacted before pursuing an unapproved option. LFCISD staff must review and process all submissions, and federal funding provisions apply when federal funds are expended by the district or its cooperative members. The form was last updated November 15, 2023, and requires submission of all documentation to the Purchasing Office at purchasing@lfcisd.net to process the vendor request.