CI-265_RFP_Campus_Shredding_Services_Off_Site_final.pdf

California State University Channel Islands

REQUEST FOR PROPOSAL

Off-Site Confidential Shredding Services

RFP # CI-265

11/07/2025

Purpose The Trustees of the California State University on behalf of the California State University Channel Islands Campus (CSUCI, CSU, or University) are soliciting proposals from qualified confidential shredding companies to provide off-site confidential shredding services. Services will be limited to the hauling and disposal of confidential paper document shredding and possibly other mixed media confidential materials.

Submission of Proposal To be considered responsive to this RFP, the Proposer must submit a Proposal via Planet Bids by 2PM on December 11, 2025. The Proposer is solely responsible for ensuring delivery no later than the date and time specified. Late Proposals will not be considered.

Proposers who fail to comply with any of the submittal requirements of this RFP, including but not limited to, addenda, required exhibits, required forms, and/or failure to submit a response to CSUCI by the listed Closing Date and Time will have their proposal declared non-responsive and will not be considered for award.

The contents of the proposal submission shall contain completed copies of:

See Section 6, Proposal Content and Format for details.

Planet Bids E-Bidding Platform Instructions:

All proposals and attachments must be submitted electronically via email in Adobe PDF format and uploaded to the Planet Bids E-Bidding Platform, via the general attachments tab, by the deadline listed above. Any late proposals will be rejected. Proposals submitted outside of Planet Bids shall be rejected.

Planet Bids New Vendor Registration: https://www.csuci.edu/financial-services/procurement/vendor-information/vendor-info.htm

Proposals must be submitted sufficiently in advance of the specified proposal closing date and time. CSUCI assumes no responsibility for delay of electronic submittal. Any bid proposal received after this deadline will be rejected. Submittal of proposal by any other means or to any other delivery location is not acceptable. Paper submission of proposals shall not be accepted, and proposers must use the University electronic bid platform to submit their proposal. Emailing of proposals will not be accepted and the proposal will be deemed non-responsive and will remain unopened. This is a mandatory requirement and will not be waived by CSUCI.

RFP Questions, Inquiries, and Responses Any questions, interpretations or clarifications of this RFP must be requested via Planet Bids via the Q&A module and received by the University before 2PM on December 2, 2025. Questions that are emailed or mailed will not be addressed. CSUCI shall not be responsible or bound by oral conversations or interpretations.

All responses from CSUCI will be provided via Planet Bids, either in the form of a direct reply to the specific question or an addendum. Both methods will generate an automatic notification email from Planet Bids which will be sent to all registered bidders (Prospective Bidders in Planet Bids) for this RFP event.

CSUCI Foundation may exercise its option to not reply to Proposer inquiries; therefore, Proposers should be prepared to submit their proposal based on the information included in the RFP

All published responses and addenda shall be considered as part of the contents of this RFP.

https://www.csuci.edu/financial-services/procurement/vendor-information/vendor-info.htm https://www.csuci.edu/financial-services/procurement/vendor-information/vendor-info.htm

Contract Award The University intends to award a contract to a qualified Proposer who is responsive to all requirements of the RFP and who receives the highest overall number of points. The University shall award based on what is deemed in the best interest of the University. All or partial services may be awarded. Items may be awarded to more than one supplier.

The proposals shall be scored by selected individuals that represent CSUCI (evaluators) based on the scoring criteria provided below (sections 4 through 10). The highest evaluated/scoring proposer (contractor) in this process shall be awarded a contract for waste pick-up, hauling, recycling, sorting, composting, and disposal services for CSUCI, in accordance with the requirements defined throughout this RFP.

The University reserves the right to ask follow up questions prior to the scoring process and/or contract award for proposal clarification purposes. All requirements and questions in the RFP shall be addressed, and all requested information shall be supplied. The University reserves the right to request additional information, which in the University’s opinion is necessary to ensure that the Proposer’s competence, number of qualified employees, and business organization are adequate to perform services according to the contract and RFP.

Term of Agreement:

Three (3) years, with two (2) one year renewal options at CSUCI’s discretion. CSUCI is requesting fixed pricing for the entire duration of this contract.

CSU Terms and Conditions of Purchase By submitting a proposal to California State University Channel Islands proposer has acknowledged and agreed to contract under the CSU Terms and Conditions of Purchase. There will be no negotiations on this matter.

Acceptance of SOW In compliance with this Request for Proposal and to all the conditions imposed therein, and hereby incorporated by reference, the proposer offers and agrees to furnish the services in accordance with the signed proposal or as mutually agreed upon by subsequent negotiations.

Negotiation Prior to contract award, the University reserves the right to negotiate a final price with the highest scoring proposer. The proposer should provide academic, higher education, State of CA, and/or CSU system discounted pricing as appropriate.

Rejection of Proposals/Cancellation of RFP CSUCI reserves the right to reject all proposals and cancel the RFP. CSUCI also reserves the right to make any scheduling changes deemed necessary to this RFP process. The award, if any, will be to the proposer whose proposal best complies with all the requirements of the RFP document, Scope of Work (SOW), and all RFP related documentation and therefore has the highest rating from the review committee. A "Notice of Intent to Award" will be sent via email to all proposers that have participated in this event.

Subcontracting Subcontracting the contracted work to other companies is prohibited and is grounds for proposal disqualification or contract termination.

Potential bidders are requested to submit to California State University, Channel Islands, Procurement and Contract Services Department, proposals which will meet or exceed the needs of the University. Proposals shall be submitted in accordance with the proposal general requirements, submittal instructions, addenda, and all attachments hereby incorporated in the proposal as follows:

Attachment A: California State University Terms and Conditions of Purchase

Attachment B: Service Log Example

Attachment C: Certification of Independence and No Conflict of Interest (To submit with proposal)

Attachment D: Pricing Proposal (To submit with proposal)

Attachment E: Bidder Declaration (To submit with proposal)

Exhibit A: CSUCI List of Shred Service Locations

All requirements must be addressed at time of opening the RFP for award; any deviations to the content of this proposal may be subject to non-compliance and rejection of proposal.

1. Submission of Bids and Proposals

a. Proposals must be submitted electronically via the Planet Bids E-bidding Platform

b. Proposers are hereby notified not to submit a paper bid or proposal. It will not be accepted.

c. Proposers must clearly identify the information listed below: Name of Proposer:

RFP Number: CI- 265 RFP Description: Off Site Confidential Shredding Services Date & Time Proposal is Due: December 11, 2025 by 2:00pm PST.

d. No telephone, email, or facsimile proposals will be considered. Proposals received after the time and date for closing will be considered non-responsive.

e. Proposals or partial bids, and modifications or corrections thereof received after the closing time specified will not be considered.

f. The Proposer is solely responsible for ensuring that their Proposals is submitted sufficiently in advance of the specified proposal closing date and time. California State University, Channel Islands assumes no responsibility for delay of submittal. Any Proposal received after the deadline will be rejected.

g. By submitting a proposal, Contractor agrees to accept and to be bound by California State

University, Terms and Conditions of Purchase (Attachment “A”). This shall include all of the representations, in the contract that correlates to this RFP. There will be no negotiations on this matter.

h. Proposals that are not signed may be rejected.

i. Any person, firm, corporation or association submitting a proposal shall be deemed to have read and understood all the terms, conditions and requirements in the specifications/scope of work.

j. By submitting a proposal for this RFP, the proposer agrees to enter into an agreement in accordance with the terms and conditions stated in the RFP as well as all issued campus responses and addenda.

2. Authority to Solicit

No department, school, or office at the University has the authority to solicit or receive official proposals other than the CSUCI Procurement & Contract Services Department.

3. Withdrawal of Proposal

A proposal may be withdrawn after its submission by written or email request signed by the proposer or authorized representative, prior to the time and date specified for proposal submission. Proposals may be withdrawn and resubmitted in the same manner if done so before the proposed submission deadline. Withdrawal or modification offered in any other manner will not be considered.

4. Cancellation of Solicitation

This solicitation does not obligate the University to enter into an agreement. The University retains the right to cancel this RFP at any time, should the project be cancelled or extensively delayed, the University loses the required funding, or it is deemed in the best interest of the University. No obligation either expressed or implied, exists on the part of the University to make and award or to pay any cost incurred in the preparation or submission of a bid or proposal.

5. Proposer’s Cost

Costs for developing bids are entirely the responsibility of the Proposer and shall not be chargeable to the University.

6. Proposal Content and Format

All Bidders are also required to complete the RFP Submittals. Proposals shall adhere to the following format for organization and content.

Section 1 - Cover Letter (To be uploaded to the response file tab and General Attachments tabs of Planet Bids)

The cover letter shall include:

1. A brief statement of intent to perform the services proposed.

2. Signature of an authorized officer of the organization who has legal authority in such transactions.

3. Full contact information (overnight mailing address, phone, fax, e-mail, etc.) for the individual designated as California State University, Channel Islands contact on this RFP and a secondary contact.

4. Acknowledgement receipt of all addenda issued.

5. Expressly state that, should the Bidder’s proposal be accepted, the

Bidder agrees to enter into a contract under the terms and conditions as set forth herein.

6. Proposals with unsigned cover letters may be rejected.

Section 2 –Proposal Submittal in response to RFP

This section shall consist of the following response to (to be uploaded in the response file tab and General Attachments Tab of Planet Bids,):

1. Qualifications and Experience

2. Scope of Work & Work Plan

3. Schedule

4. Pricing (Use of attachment D is required, however additional pricing to supplement Attachment D can be provided).

Section 3 – Additional Submittals (to be uploaded in the general attachments area of Planet Bids)

This section shall consist of the following applicable forms:

1. Attachment “C” Certification of Independence

2. Attachment “D” Proposal Pricing

3. Attachment “E” Bidder Declaration

4. Additional itemized pricing (to Supplement Attachment “D” Proposal

Pricing)

7. Evaluation Method and Selection Criteria

All proposals shall be reviewed to verify the Proposer has met the RFP submission requirements.

Proposals that have not followed the rules, do not meet minimum content or requirements and quality standards, take unacceptable exceptions to Attachment A or are non-responsive to the required responses in this RFP will be eliminated from further consideration.

Proposals determined to have met the RFP requirements will be reviewed and evaluated by the California State University, Channel Islands Evaluation Team. As a part of this review, the University may require proposing firms to clarify the information submitted. This clarification process may be conducted through email correspondence, phone call, through an interview, or in person.

Responsive Proposers may be required to give oral presentations to the University as part of the evaluation process. The purpose of presentation is to give bidders an opportunity to demonstrate their ability to perform the scope of work defined in this RFP and clarify outstanding issues. It is in the proposing firm’s best interests to submit a thorough and complete proposal and not depend on the presentation process to provide additional information.

8. Completion of Proposal

Responses to the RFP shall be complete in all respects as required by this solicitation. A submission may be rejected if conditional or incomplete, or if it contains any alterations or other irregularities of any kind and will be rejected if any such defect or irregularity could have materially affected the quality of the submission. Documents which contain false or misleading statements, or which provide references that do not support an attribute or condition claimed by the Proposer, may be rejected. Statements made by a Proposer shall also be without ambiguity, and with adequate elaboration, where necessary, for clear understanding. Costs for developing Proposals are entirely the responsibility of the Proposers and shall not be chargeable to the California State University, Channel Islands.

9. Schedule of Events

Event Date/Time Bid Posted November 7, 2025 Last Day for Submission of Questions December 2, 2025 by 2:00pm Deadline for Proposal Submission December 11, 2025 at 2:00pm Notice of Intent to Award Mid December-Early January 2026 Contract Award Early January 2026 Service Start Date Late January 2026

Scope of Work

Service Location:

The entire CSU Channel Islands Campus at 1 University Dr.

Camarillo, CA 93012 Ventura County

Map of Campus: https://maps.csuci.edu/index.htm

California State University, Channel Islands Campus is soliciting proposals from qualified confidential shredding companies to provide confidential shredding services which will be limited to the hauling and destruction of confidential document shredding and possibly other mixed media confidential materials.

The provisions of confidential shredding services include:

The University shall grant the successful Contractor access to all buildings within the scope of the contract. Access to campus buildings is only available between 8:00 am and 5:00 pm Monday through Friday, Excluding the following holidays:

• Martin Luther King, Jr. Day

• Cesar Chavez Birthday Observed

• Memorial Day,

• Juneteenth

• Independence Day

• Labor Day

• Veteran's Day

• Thanksgiving Holiday

• Winter Recess (Generally it falls December 23 - January 20, but could be subject to change from year to year)

• Spring Break Recess (mid-march, tba each year)

• Additional days as needed provided written notification to contractor

Definitions

1. Account Manager/Representative: Supplier's employee, approved by CSU, whom Supplier designates to CSU as the person with overall responsibility of managing the CSU/Supplier relationship under this Agreement. The Account Manager may use a team of staff members to provide service to CSUCI. This team includes Supplier's representatives responsible for managing the entire relationship between CSUCI and Supplier's representatives responsible for managing specific CSUCI Locations. Supplier will provide CSU with a written notification thirty (30) days prior to any change(s) to its Account Management team. The Account Manager shall be available for email or phone communication, 5 days a week M-F within normal working hours.

2. Business Day: Shall refer to days that the CSUCI campus is open, Monday through Friday, excluding holidays and unexpected campus closures, which will be coordinated with the appropriate department. Campus is closed on the week between Christmas Day and New Year’s Day, and service will not be required. Please adjust service frequency accordingly. CSUCI will not compensate the awarded Contractor for service frequency mistakes, such as showing up to campus on closed business days.

3. Best Value (Value-Effective) Acquisitions: A solicitation which employs best value selection criteria that provides the most value-effective based on life-cycle costing solution to the

CSUCI's requirements.

4. California State University, Channel Islands: Shall be referred to as University, CSUCI, or CSU.

5. Document: Any recorded information or object which can be treated as a unit. A Document may be a

Record, or more than one (1) Document may together comprise one (1) Record.

Prohibitive Materials: Refers to incidental materials dissimilar to the recyclable material being collected, which by their presence in excessive quantities makes the material collected unsuitable for recycling as the grade specified and which may be harmful to equipment in the recycling process make the material collected unsuitable for recycling.

6. Security Container Shred Bins: Confidential waste bins, also known as security container shred bins or secure shredding storage, or containers, are designed to keep sensitive documents safe prior to shredding. These bins contain a slot through which documents are slid. When the bin is full, it can then be unlocked and taken for shredding.

7. Sites or Bin Locations: These terms shall be used interchangeably to mean the service area that the bins will be installed for service.

8. Contractor: May refer to the successful Bidder/Proposer when an agreement is awarded.

9. Multiple-award contracts: A multiple award contract containing the scope of products or services that can be ordered against, it may be established and awarded to multiple vendors.

Specifications and Scope of Work

1) Contractor will perform confidential shredding service for all locations listed under the bin locations section, (Exhibit “A”) bi-monthly (Subject to change). This service includes the pickup of confidential documents from the provided bins, hauling away the documents, and the destruction of these documents off site.

2) Contractor shall lease CSUCI standard size 32-gallon containers or the industry standard equivalent for each listed location in Exhibit A. Some locations will need multiple bins. This is subject to change at any time. The University may request changes in bin size at any time during the contract period and the Contractor shall accommodate these requests by providing updated pricing and the prompt substitution of requested bins.

3) The University reserves the right to make changes to bin locations or cancel sites with 14 days written notice to the Contractor. The Contractor shall accommodate these requests and promptly move or pick up the bins. The University shall not be responsible for the payment of sites that have been requested to be cancelled.

4) Schedule: Provide a bi-monthly schedule of building service dates based on locations with daily timeframes taking into consideration the excluded holiday and winter break list on Page 5.

5) Contractor will be responsible for providing electronic proof of service for each individual container pickup and/or by signing, dating, and time stamping a log located at each individual bin upon each successful service. The University will monitor proof of service receipts and reject any false service claims or discrepancies found. See Attachment “B” for an example document.

6) Contractor will assign a single account manager/representative who will be the sole point of contact for all shredding issues, questions and service requests. CSUCI expects responses within 24 hours.

Email and phone contact information for communication shall be provided.

7) If service at any of the contracted locations is missed or not performed up to scope, and it is not the fault of any University action, the Contractor will attempt a second service within 48 hours at no additional cost to the university. If no service has been performed after 48 hours Contractor agrees to pay a penalty for any missed pickup. The penalty shall be equal to the cost of that locations service for one (1) week and credited to the next month’s bill.

8) If Contractor is unable to service a bin because the bin is blocked or an office is inaccessible, the Contractor will notify the point of contact provided on a CSUCI generated spreadsheet that contains bin sites, locations, and points of contact.

9) Contractor shall notify the listed department contact for the specific site in question via telephone & email and copy the purchasing@csuci.edu email box for any damage to University property caused by the Contractor within 24 hours. CSUCI Facilities Services staff will assess and repair damages.

Contractor will bear all costs of repairs.

10) Contractor agrees to furnish business insurance that meets the CSU requirements upon contract award and maintains coverage throughout the duration of the contract term. See section 7 of the CSU Terms and Conditions of Purchase for specific details on insurance.

11) University shall be offered contracted rates for one time bin pickups outside of the standard contracted schedule. Services outside of the standard schedule shall be accommodated within 5 business days.

mailto:purchasing@csuci.edu

12) Contractor shall send one (1) monthly invoice electronically to the Channel Islands Accounts Payable Department at ciap@csuci.edu and carbon copy (CC) the following departments.

a. Property Management: property@csuci.edu

b. Procurement & Contract Services: purchasing@csuci.edu

13) To avoid confusion only one (1) invoice shall be permitted per month by the Contractor

14) To avoid confusion only one (1) account shall be created for our University

1.0 Use of Premises

A. Access to Facilities Access to buildings will be specified by the University. Access to the facilities outside of normal hours shall be coordinated with the University Representative and only at the behest of the University.

Department contact information will be provided after the award of the contract. Contractor shall be required to follow University security procedures as directed by the University staff. Contractor shall ensure the professional, quiet, respectful, and timely pickup of materials on all service visits.

B. Control and Conduct of Employees The University has adopted the policy of prohibition sexual or racial harassment of any kind on Campus.

The Contractor shall control the conduct of its employees so as to prevent unwanted or inappropriate interaction by contractors’ employees with University staff, visitors and students. The University requires that all contractors working on campus or while doing business with the University conduct themselves in a professional manner at all times. This code of conduct is intended to allow contractors to carry out their responsibilities to their employers while ensuring the members of the University community are able to conduct their academic, administrative and living activities in a safe and secure environment. Respect for University personnel is imperative and professional non-offensive and appropriate workplace language shall be used at all times. Without limitation, unwanted or inappropriate interaction by contractor including whistling at or initiating conversation with passersby is prohibited. Contractor shall expect that all conversations and comments can be overheard by others. Inappropriate messages or images, including those of a sexually suggestive, obscene, racial, intimidating, profane, or derogatory nature (inappropriate images) shall not be displayed on work attire, t-shirts, hard hats or other items of clothing. Inappropriate images shall not be displayed on tool boxes, material containers, equipment, vehicles or job trailers (including interior areas) where University employees, visitors, guests, city inspectors and maybe meeting and or hosted.

The University has a zero tolerance for harassment of any form (including verbal, physical, or visual and deliberate acts of disrespect, harassment in any contact that creates an intimidating offensive, or hostile environment). In the event that a Contractor initiates such unwanted or inappropriate interaction or utilizes profanity, or other inappropriate language, contractor shall, upon request of the University’s representative or on its own initiative, replace said employee with another of equivalent technical skill, at no additional cost to the University.

C. Removal of Contractors Employees The University reserves the right to request the removal of any contracted employee determined by the University to be unsatisfactory based on violations of the University policy, rules and/or regulations. Such request shall be issued in writing to the contractor. The removed employee shall not be included in any future service assignments under the Agreement.

mailto:ciap@csuci.edu mailto:purchasing@csuci.edu

D. Rules and Regulations Contractor shall comply with all rules and regulations of the University Police Department and Fire Marshall. Service provider shall follow all applicable University, OSHA, Federal, State and local Health and Safety Regulations.

E. University Holidays & Breaks University will be closed for all of the holidays and break periods listed above (page 8). CSUCI reserves the right to communicate any changes or service requests regarding holidays and break periods. During holidays and break periods the campus will be closed and no access to buildings will be available. CSUCI shall not be held responsible for payment for days which the Contractor attempts to provide service during these dates. CSUCI will notify the contractor as soon as possible and provide dates for when our winter break and spring break period will take place each year during the contract period.

F. Insurance Contractor shall be required to provide the University proof of insurance in accordance with the CSU Terms and Conditions of Purchase. Certificate of Insurance is not required in the solicitation response but shall be required prior to the final award of an Agreement.

G. Code Compliance All installed equipment furnished shall meet all applicable local, state and federal standards and regulations. All equipment shall be Energy Star rated when applicable. All licenses, certificates, taxes and other charges will be the responsibility of the Contractor. In all cases the chassis and body of machines shall be properly bonded to the grounding conductor as required by all applicable local code sections and manufacturer's instructions. All equipment shall conform to the California Administrative codes and all connections to the building infrastructure shall comply with all applicable NEC and IBC code sections and with manufacturer’s instructions.

H. Precautions University will take reasonable precautions to protect the Contractor’s equipment from damage while on University premises, but the University will not be held liable for any damages to the Contractor’s leased equipment.

I. Parking Safety and traffic control is of priority at CSUCI. For service pickups, Contractor can utilize certain loading zone parking areas as long as traffic and pedestrian safety remain completely unaffected.

Parking permits are required for all persons, contractors, vendors, etc. to park on University property. It is the Contractor’s responsibility to obtain and pay for parking permits as needed during the performance of the Agreement.

J. Proposal Requirements and Qualification Proposers shall submit detailed information regarding the following for purpose of evaluation:

• Company profile

• Qualifications

• References

• Initial Project Implementation Plan & Contact Information

• Responsiveness and Preventative Service Plan

• Pricing Schedule

• Service Reporting Process/Procedure

• Addresses and contact information of Personnel, Account Manager/Representative, Regional Manager, etc.

2.0 Installation

Contractor shall lease, install, and maintain all confidential shredding collection bins required to perform the commitments in this agreement.

3.0 Payment and Changes to Service

A. Fee and Delivery Schedule Contractor shall provide a fee schedule which would include:

• number of containers serviced

• service charges

• cost per bin

• Bin Lease option costs / Alternative Solutions

• Trip fee

• Any other potential charges

• Per site costs of additional locations added at a later date

• Per bin costs for additional temporary bins

• Etc.

B. Pricing, Invoicing and Settlement Method and Terms Prices may not change during the term of the agreement. Contractor will only work directly with the designated campus representative for each account regarding invoicing issues and reconciliation. All Invoice and billing issues will be resolved within a thirty (30) day timeframe.

No new invoices will be accepted later than 60 days from the service date.

See 12-14 above for invoice details.

C. Service Changes

Both parties must agree upon any change to service in writing.

D. Account Manager Contractor shall assign a specific Account Manager/Represenative to the University.

4.0 Administrative Fees

Minimum Trip Charge (if applicable).

This charge shall apply when the total work order fees do not meet the minimum charge (if any) set forth in the Contractors Pricing Schedule.

5.0 Invoicing

Invoices shall reflect the detailed and itemized costs associated with every site/bin, service frequency, and proof of service. Invoices shall be provided at the end of each service month and shall cover both visits (bi-monthly) for the current month (post- service). CSUCI shall not be held responsible for the payment of invoices that are not sent to the above email addresses.

6.0 Payment Terms

The University payment terms are net 30 upon approval of monthly submitted invoice. Check or ACH Payment will be sent to the Contractor within 30 days of submitted invoice and approval by

CSUCI.

EVALUATION CRITERIA

All proposals shall be reviewed to verify that the Proposer has met the minimum requirements. Proposals that have not complied with the requirements, or do not meet minimum content and quality standards, may be eliminated from further consideration at the discretion of the University. Proposals will be reviewed and evaluated by an evaluation committee.

Scoring Rubric This RFP will be evaluated using the weighted scoring below. Based upon how well the vendor’s proposal addressed each criterion, the evaluator assigns a score then multiplies the points by the designated weight to get the total weighted points for the item.

Criteria

Total Points

Qualifications and Experience 70

Scope of Work and Work Plan 70

Price (see below for calculation criteria) 60

Total Points 200

Proposals will be reviewed, evaluated, and scored in accordance with the point schedule for all evaluation criteria noted below.

A. Qualifications and Experience Points: 70

This section will consider and evaluate Bidder’s proposed team and ability to meet the requirements and sustainability for duration of project. The Bidder’s qualifications shall be evaluated to determine if the Bidder has provided sufficient documentation, that it possesses the required qualifications, and a general overview of the Bidder’s qualifications. The Bidder’s references will also be considered if provided.

B. Scope of Work and Work Plan Points: 70

Describe specifically how the firm would accomplish the work and satisfy CSUCI’s requirements described in this RFP.

C. Price Points: 60

Cost scores will be awarded based on 60 points. The maximum points allotted will be given to the lowest total cost response. All other proposals will be scored with the following formula:

Lowest Proposal X 60 = Points Awarded

Example: Lowest bidders bid $100.00 = 60 Points

Second lowest bid $125.00 = 48 Points (see below for calculation) Third lowest bid $168.00 = 36 Points (see below for calculation)

Second Lowest Bid Example 100 = .80 X 60 = 48 (Points)

Third Lowest Bid Example 100 = .60 X 60 = 36 (Points)

Consensus Scoring Once all proposals have been scored individually, the evaluation committee will meet to develop consensus scores for each vendor. This process may take a few hours or a few days, depending on the number and length of proposals and the availability of those on the evaluation committee.

Small Business (SB) Participation- An evaluation incentive of 10 points will be added to the score if the proposer is a CA Certified Small Business. Please provide DGS SBE documentation with proposal.

Disabled Veteran Business Enterprise (DVBE) Incentive- An evaluation incentive of 10 points will be added to the score if the proposer is a CA Certified DVBE. Please provide DGS DVBE documentation with proposal.

Attachment “B” Scope of Work Page 14-15

Service log:

Name of Service Provider Representative Date of Service Time of Service Signature

Attachment “B”

Pick up log Sheet

Name of Service Provider Representative

Date of Service

Time of Service

Signature

Attachment "C" Certification of Independence/ No

Conflict of Interest Page 1-1

CERTIFICATION OF INDEPENDENCE AND NO CONFLICT OF INTEREST

Request for Proposal Number RFP: CI-265

By submitting a proposal in response to California State University, Channel Islands for the Request for Proposal Number listed above for (description of services or goods), the undersigned certifies to the following:

1. The proposal has been developed independently, without consultation, communication or agreement with any employee or consultant to the University who has worked on the development of this RFP, or with any person serving as a member of the evaluation committee.

2. The proposal has been developed independently, without consultation, communication or agreement with any other vendor or parties for the purpose of restricting competition.

3. Unless otherwise required by law, the information found in the proposal has not been knowingly disclosed and will not be knowingly disclosed prior to the award of the contract, directly or indirectly, to any other vendor.

4. No attempt has been made or will be made by the company listed below to induce any other vendor to submit or not to submit a proposal for the purpose restricting competition.

5. No relationship exists or will exist during the contract period between the company listed below and the University that interferes with fair competition or as a conflict of interest.

Company Name

Signature

Name and Title

Date

Attachment "D"

Proposal Pricing

Financial Options

Bin Lease Option Price

A. Term of Agreement:

• Initial Lease Term of THREE YEARS (3), from January 2026 through January 2029.

• University to pay Contractor a monthly rental fee for *25 units 32-gallon bins in various locations listed in

Monthly Rental Rate will remain consistent throughout the term of the agreement.

*Bin quantities are subject to change

Attachment "D"

Pricing/Cost

Service Year One

Price/Cost

Year Two

Price/Cost

Year Three

Price/Cost

Total Price/Cost

Three Years

Secure Document Shredding Service- Off site

Bin Lease Option 25 units of 32-gallon bins/regular consoles.

Per Unit ( Qty 1) price of a 32 Gallon bin/regular console

Fees & Surcharges Such as Recycling, Fuel, Transportation, Disposal, Environmental, Etc.

The total bid price is to be inclusive of all materials and associated services necessary to support the project as described in this request. All surcharges and miscellaneous fees need to be included.

The total project cost shall be a firm, fixed fee including all indirect/reimbursable costs which should be itemized in the offer.

Total Three -Year Price

Name of Company

The University shall make payments in monthly arrears based on deliverables received, completed and approved by the Accounts Payable department at California State University, Channel Islands.

Payment Terms Net 30

California State University, Channel Islands reserves the right to award the contract to multiple contractors.

Attachment "E" Bidder Declaration Page 1-2 State of California—Department of General Services, Procurement Division

GSPD–05–106 (REV 08/09) Verbal Version

BIDDER DECLARATION

1. Prime bidder information (Review attached Bidder Declaration Instructions prior to completion of this form):

a. Identify current California certification(s) (MB, SB, DVBE): or None (If “None”, go to Item #2)

b. Will subcontractors be used for this contract? Yes this contract

No (If yes, indicate the distinct element of work your firm will perform in e.g., list the proposed products produced by your firm, state if your firm owns the transportation vehicles that will deliver the products to the State, identify which solicited services your firm will perform, etc.). Use additional sheets, as necessary.

c. If you are a California certified DVBE: (1) Are you a broker or agent? Yes No

(2) If the contract includes equipment rental, does your company own at least 51% of the equipment provided in this contract (quantity and value)? Yes No N/A

2. If no subcontractors will be used, skip to certification below. Otherwise, list all subcontractors for this contract. (Attach additional pages if necessary):

Subcontractor Name, Contact Person, Phone Number & Fax Number

Subcontractor Address & Email Address

CACertification(MB,SB, NVSA,DVBE or None)

Work performed or goods provided for this contract

Corresponding % of bid price

Good Standing?

51% Rental?

N/A N/A

3. CERTIFICATION: By signing this form, I certify under penalty of perjury that the information provided is true and correct.

Printed Name: Signature: Date Signed:

Page of

Attachment "E" Bidder Declaration Page 2-2 State of California—Department of General Services, Procurement Division

GSPD–05–106 (REV 08/09) Instructions for Verbal Version

BIDDER DECLARATION Instructions

All prime bidders (the firm submitting the bid) must complete the Bidder Declaration.

1.a. Identify allcurrentcertifications issued by the State of California. If theprimebidderhas no California certification(s), check the line labeled “None” and proceed to Item #2. If the prime bidder possesses one or moreofthefollowingcertifications,entertheapplicablecertification(s)ontheline:

• Microbusiness (MB)

• Small Business (SB)

• Nonprofit Veteran Service Agency (NVSA)

• Disabled Veteran Business Enterprise (DVBE)

1.b. Markeither “Yes”or “No”toidentifywhethersubcontractorswillbeusedforthecontract. Iftheresponse is “No”,proceed to Item #1. c. If“Yes”,enter on thelinethe distinct element of work contained in the contract to be performed or the goods to be provided by theprime bidder. Do notincludegoods or services to be provided by subcontractors.

Bidders certified as MB,SB,NVSA,and/or DVBE must provide a commercially useful function as defined in Military and Veterans Code Section 999 for DVBEs and Government Code Section 14837(d)(4)(A) for small/ microbusinesses.

Bids must propose that certified bidders provide a commercially useful function for the resulting contract, or the bid will be deemed non-responsive and rejected by the State. For questions regarding the solicitation, contact the procurement official identified in the solicitation.

Note: A subcontractor is any person, firm, corporation, or organization contracting to perform part of the prime’s contract.

1.c. This Item is only to be completed by businesses certified by California as a DVBE.

(1) Declarewhethertheprimebidderis a brokeroragentby markingeither “Yes”or “No”.TheMilitary and Veterans Code Section 999.2 (b) defines “broker” or “agent” as a certified DVBE contractor or subcontractor that does not have title, possession, control, and risk of loss of materials, supplies, services,or equipmentprovidedtoanawardingdepartment,unlessoneormoreofthedisabled veteranowners has at least 51-percent ownership of the quantity and value of the materials, supplies, services, and of each piece of equipment provided under the contract.

(2) If biddingrentalequipment,markeither “Yes”or “No”to identifyiftheprimebidderownsatleast51% of the equipment provided (quantity and value). If not bidding rental equipment, mark “N/A”for ““not applicable.”

2. If nosubcontractors are proposed,do not complete the table. Readthecertification at bottom form and complete “Page of ” on the form.

2. (continued) Column Labels

Subcontractor Name, Contact Person, Phone Number & Fax Number—List each element for all subcontractors.

Subcontractor Address & Email Address—Enter the address and if available, an Email address.

CA Certification (MB,SB, NVSA,DVBE or None)—If the subcontractor possesses a current State of California certification(s), verify on this website (www.eprocure.dgs.ca.gov).

Workperformed orgoodsprovided forthiscontract—Identifythedistinctelement of work contained in the contract to be performed or the goods to be provided by each subcontractor. Certified subcontractors mustprovideacommerciallyusefulfunctionforthecontract. (Seeparagraph1.babovefor codecitations regarding the definition of commercially useful function.) If a certified subcontractor is further subcontracting a greater portion of the work or goods provided for the resultingcontract than would be expected by normal industry practices, attach a separate sheet of paper explaining the situation.

Corresponding % of bid price—Enter the corresponding percentage of the total bid price for the goods and/or services to be provided by each subcontractor. Do not enter a dollar amount.

Good Standing? —Provide a response for each subcontractor listed. Enter either “Yes” or “No” to indicate thattheprime bidderhas verifiedthatthesubcontractor(s) is in goodstandingfor all of thefollowing:

Possesses valid license(s) for any license(s) or permits required by the solicitation or by law

• If a corporation, the company is qualified to do business in California and designated by the State of California Secretary of State to be in good standing

• Possesses validState of Californiacertification(s) if claiming MB,SB,NVSA,and/orDVBEstatus 51%Rental? —Thispertainstotheapplicability ofrentalequipment. Basedonthefollowing parameters, enter either “N/A” (not applicable), “Yes” or “No” for each subcontractor listed.

Enter “N/A” if the:

• Subcontractor is NOT a DVBE (regardless of whether rental equipment is provided by the subcontractor) or

• Subcontractor is NOTprovidingrentalequipment(regardless of whether or notsubcontractor isa DVBE)

Enter “Yes”ifthesubcontractorisaCaliforniacertifiedDVBEprovidingrentalequipmentandthe subcontractorownsatleast51%oftherentalequipment(quantityandvalue)itwillbeprovidingfor the contract.

Enter “No”ifthesubcontractorisaCaliforniacertifiedDVBEproviding rentalequipment,butthesub-contractordoesNOTownatleast51%oftherentalequipment(quantityandvalue)itwillbeproviding.

Read thecertification at thebottom of the page. An individualthat isauthorized to bindthe firm contractually is to print their name, sign and date the form. Also, complete the “Page of

” Accordingly.

http://www.eprocure.dgs.ca.gov/