Crossing Guard Services

The City of Sun Prairie Police Department in Wisconsin is soliciting proposals for crossing guard services through RFP #18-PD10, seeking a qualified vendor to provide uniformed crossing guards at 13 designated school locations. The primary objective is to monitor, supervise, and ensure the safety of school children at intersections and crosswalks during morning hours (7:15 AM to 8:15 AM) and afternoon hours (1:30 PM to 3:45 PM). Proposers must supply all necessary uniforms, equipment, training, and background checks for personnel at no cost to the City, with requirements including handheld stop signs, traffic cones, and safety vests compliant with National Highway Traffic Safety Administration standards. The evaluation criteria will assess proposals based on three key components: Level of Service and Responsiveness (50 points), Cost Proposal (40 points), and References (10 points), totaling 100 points. Critical dates include March 26, 2018, as the Questions Due Date, April 2, 2018, for Posted Answers, and April 13, 2018, at 2:00 PM CST as the Proposal Due Date. The contract term will span from the fall 2018 school semester through the 2021 summer school session, with potential for two additional one-year extensions.

The RFP includes a local vendor preference for businesses with a physical address within Sun Prairie, potentially giving additional consideration to local enterprises. No specific set-aside designations for disadvantaged businesses were explicitly mentioned in the documents. The RFP indicates All City Management Services was the intended awardee based on the Award Notification Letter dated April 24, 2018, though the award was subject to City Council approval and final contract execution. The City reserves significant contractual rights, including the ability to impose penalties of $50 per missed shift with one-hour notice and $150 per missed shift with less than one-hour notice, with five or more missed shifts potentially constituting contract default. While no specific budget range was provided, the contract requires comprehensive insurance coverage, including workers' compensation, commercial general liability of $1,000,000 per occurrence, automobile liability of $1,000,000, umbrella liability of $5,000,000, and professional liability of $1,000,000 per claim. The City also maintains the right to unilaterally reduce guard requirements, cancel services without penalty during school closures, and modify locations or hours as needed.