Cross Country Equipment and Supplies (Catalog Bid)

Donna Independent School District (DISD) in Cameron County, Texas, is issuing a competitive catalog bid (RFP 011326-878) to establish a multi-vendor awarded list for Cross Country Equipment and Supplies for the 2026-2027 school year. The procurement seeks vendors capable of providing cross country apparel, shoes, first aid supplies, athletic equipment, and related accessories at discounted rates off manufacturer catalog or published price lists. Vendors must submit discount proposals with all shipping and handling charges included on an F.O.B. Destination basis unless otherwise negotiated, and selection will be based on service, price, and overall value. The district intends to award multiple vendors to provide purchasing flexibility for district employees making purchases on an as-needed basis throughout the contract term. The bid packet requires vendors to complete all forms including a Vendor Bid Form, Deviations Form, Felony Conviction Notice Form, Debarment or Suspension Certification Form, W-9 Form, Conflict of Interest Questionnaire (CIQ), and Certificate of Interested Parties (Form 1295). Proposals are due by 10:00 A.M. on Wednesday, April 8, 2026, submitted via the Bonfire platform, hand delivery, or mail to 116 N. 10th Street, Donna, TX 78537; no verbal bids or email submissions will be accepted. The contract term runs from September 1, 2026 through August 31, 2027, with options to extend for up to two additional one-year periods by mutual agreement, with no guaranteed minimum purchase volumes by the district.

No specific set-aside designations or restrictions limiting participation to particular enterprise types are identified in the procurement documents. Vendors must maintain workers' compensation and general liability insurance naming DISD as an additional insured, comply with all applicable federal, state, and local laws including Texas Public Information Act requirements, and provide customer references from the past five years with contact information from finance and legal departments. All goods and services must be warranted free from defects for one year, and vendors must comply with prevailing wage requirements where applicable. No incumbent vendors, current contractors, or specific technology infrastructure requirements are mentioned in the solicitation. The district provides no budget range or award values in the available documentation, and explicitly states it makes no guarantees regarding purchase quantities, reserving the right to purchase more or less than amounts proposed and to reject any and all proposals or terminate the agreement if insufficient funds are appropriated in future budget periods.