2-Scope of Work.pdf

This Scope of Work document outlines a catalog bid request issued by Donna Independent School District (ISD) in Texas for Cross Country Equipment and Supplies. The procurement seeks to establish a vendor list of direct distributors offering cross country apparel, shoes, first aid supplies, athletic equipment, and related accessories for classroom instruction and administrative use. Purchase orders will be issued on an as-needed basis throughout the contract term, with no guaranteed annual volume. The contract term is effective September 1, 2026 through August 31, 2027, with options to extend for up to two additional one-year periods contingent upon mutual agreement between the district and awarded vendors. Multiple vendors will be awarded to provide district employees with flexibility in selecting vendors offering the best value for specific items.

Pricing will be structured as a percentage discount from current manufacturer catalog prices, website prices, or shelf prices, with all shipping and handling charges included in the quoted discount unless otherwise negotiated. Pricing terms are F.O.B. Destination unless alternative terms have been negotiated. The district makes no guarantees regarding purchase quantities and reserves the right to purchase more or less than amounts stated in proposals. This procurement adheres to state purchasing laws and competitive bidding requirements under Texas regulations. Qualified vendors must submit complete bid proposals to be considered for award. Selection will be based on service, price, and value proposition offered to the district.