Count Station Maintenance REBID

The Kentucky Transportation Cabinet (KYTC) Division of Purchases, on behalf of the Department of Highways, issued a Request for Bid (RFB 605 2300000780) for Count Station Maintenance services to be provided across all 12 districts in Kentucky, with particular focus on Elliott County. This rebid solicitation seeks contractors to provide field maintenance and repair services for KYTC Division of Planning data acquisition stations, including installation, maintenance, and repair of traffic data collection equipment such as inductive loops, piezoelectric sensors, electrical cabinets, wooden poles, conduit systems, electrical services, junction boxes, and related infrastructure organized into four bid groups covering different district combinations. The bid closing date was June 27, 2023 at 1:30 p.m. Eastern Time, with a closing date modification issued June 20, 2023 to address vendor questions regarding minimum delivery order amounts ($2,500.00) and adapter fitting specifications; written questions were due June 9, 2023. The contract will commence July 1, 2023 and expire June 30, 2024, with four optional one-year renewal periods subject to written approval by both vendor and KYTC. Awards will be made based on best value using a ranking approach with price weighted at 95 points (lowest bidder receives maximum points) and response time weighted at 5 points, where vendors must specify response time in days with vague terms rendering bids non-responsive. Required qualifications include maintenance of general liability insurance of $1,000,000 per occurrence and Kentucky workers' compensation insurance, with certificates submitted within ten days of award notification, along with submission of a notarized Annual Affidavit for Bidders, Offerors, and Contractors certifying compliance with Kentucky campaign finance laws. A one percent daily penalty will be deducted from invoices for each day work completion exceeds the contracted due date, though contractors are not responsible for delays outside their control. A public bid reading will be held via telephone conference line at 3:00 p.m. Eastern Time on June 27, 2023, the bid closing date.

The contract is subject to Davis-Bacon Act wage determinations, Buy America provisions for steel and iron materials, and the Build America, Buy America Act for construction materials, as funding is provided in part by Federal Highway Administration Emergency Relief (ER) program funds. Reciprocal preference applies to Kentucky resident bidders, with qualified bidders including Kentucky Correctional Industries and nonprofits serving individuals with disabilities receiving additional preference points. The solicitation documents do not identify any incumbent contractors or list specific award values or budget ranges, though the scope of work across all 12 districts encompasses substantial infrastructure installation and maintenance across four bid groups with varying quantities and districts. Bidders must submit responses electronically through the Kentucky Vendor Self Service system at https://vss.ky.gov, with all actual bid prices entered as attachments rather than in the online system line items, and may submit supporting documentation up to 65 megabytes per file with a maximum of ten documents uploaded at one time. Payment will be made monthly upon submission of field reports and invoices for work performed and materials used, with work orders to be issued by the Contract Manager. The solicitation includes detailed specifications for all materials, equipment, and installation procedures organized by district group, with District 1, 2, 3, and 4 grouped in Group 1; District 5 in Group 2; Districts 6 and 7 in Group 3; and Districts 8, 9, 10, 11, and 12 in Group 4, allowing contractors to bid on specific groups or all groups as applicable.