Cost Accounting and Budgeting Software

Contra Costa County Health (CCH) is soliciting proposals for a comprehensive Cost Accounting and Budgeting Software solution to be implemented countywide. The procurement seeks a sophisticated software system designed to standardize cost accounting processes, enhance financial visibility, and support the state-wide Cost Accounting, Efficiency, Productivity and Access (CEPA) initiative. The selected software must provide advanced capabilities including real-time reporting, automated data integration, comprehensive budgeting features, and robust security compliance. Key deliverables include an enterprise-wide system that enables tracking, analyzing, and reporting costs to facilitate improved financial decision-making and identify potential cost reduction opportunities. Proposals are due on June 5, 2025 at 3:00 P.M. PDT, with a proposed contract term of five years. Evaluation criteria will encompass company qualifications, project understanding, personnel experience, pricing structure, and customer references, with potential for interviews and negotiations with finalist vendors. Vendors must demonstrate previous experience implementing similar solutions in healthcare organizations and provide comprehensive technical, operational, and security specifications.

The county encourages participation from diverse business enterprises, offering registration opportunities for Small Business Enterprise (SBE), Minority Business Enterprise (MBE), Women Business Enterprise (WBE), Disadvantaged Business Enterprise (DBE), Disabled Veteran Business Enterprise (DVBE), and Local Business Enterprise (LBE) categories. Businesses can self-certify their status and are encouraged to register on the county's e-Outreach system. While specific budget ranges are not explicitly stated, the pricing proposal template indicates tiered pricing models for user ranges of 0-100 and 101-200 users, covering software purchase, consultation, implementation, subscription, registration, maintenance, and licensing costs. The registration form provides businesses with a three-year opportunity to receive ongoing notifications about county contracting opportunities. Vendors must comply with comprehensive insurance requirements, with coverage minimums ranging from $500,000 to $1,000,000 depending on contract value, and must adhere to federal, state, and local regulatory standards.