Copy and Reproduction Services, Term Contract
Awarded State & local contract opportunity
- Solicitation number
- 4105GM
- State
- Florida
- Responses due
Opportunity facts
- NIGP codes
- 96618 Copying Services (Reproduction)
- 96662 Offset Printing, Booklets, Saddle Stitch Binding (Quan. Under 100,000): Books And Magazines
- 96668 Offset Printing, General, Large Press Work (Quan. Up To 100,000); One Or More Colors, Close Registration Required, No 4-Color Processes, Finished Sizes May Exceed 8-1/2 X 11 In., Newsletters, Etc.
- 96669 Offset Printing, General, Large Press Work (Quan. Up To 100,000); One Or More Colors, Close Registration Required, No 4-Color Processes, Finished Sizes May Exceed 11 X 17 In., May Have Large Solids
- 96676 Print-On-Demand Printing Services (Including Print And Distribute Services)
- UNSPSC codes
- Points of contact
-
- Rick Collins rick.collins@marion.k12.fl.us (352) 671-7500
- Garrett McCallum garrett.mccallum@marion.k12.fl.us
- Michelle Fritz michelle.fritz@marion.k12.fl.us (352) 671-7700
Updated .
About this opportunity
The School Board of Marion County, Florida, is soliciting bids for a term contract for Copy and Reproduction Services (Bid #4105GM) to be awarded on November 12, 2024, with a contract period from November 13, 2024, to November 30, 2025. The procurement is divided into two primary service sections: copying services (not exceeding 1,000 sheets per original) and reproduction of multi-sheet testing and instructional materials. Vendors must provide comprehensive copying capabilities, including various paper sizes (8" x 11", 8" x 14", 11" x 17"), paper weights, and additional services like folding, stapling, and collating. Key vendor requirements include using 20 lb. copy paper with 92 brightness, maintaining a local business location, providing quotes within 24 hours, and delivering finished products to district locations. Evaluation criteria will encompass past experience, management capabilities, customer references, service quality, and professional credentials. Bid responses are due on October 17, 2024, at 2:00 PM, with vendor questions accepted until October 14, 2024.
The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The current bid process resulted in two initial vendors submitting bids: Ocala Copy Center, Inc. and Woods Printing of Central Florida LLC, with Woods Printing deemed non-responsive for incomplete documentation. The budgeted resources for this contract are $50,000, with per-sheet pricing ranging from $0.03 to $0.13 depending on specific requirements. Vendors must comply with various regulatory requirements, including E-Verify, public records laws, and the Jessica Lunsford Act for on-site personnel. The contract includes provisions for potential three additional one-year renewals, providing flexibility for ongoing service. Awarded vendors must submit an updated Certificate of Insurance and demonstrate capability to handle sensitive testing materials with secure handling protocols. Quarterly reporting of categorical quantities is mandatory, with potential contract forfeiture for non-compliance.
Opportunity text
The purpose and intent of this term contract is to secure firm pricing for copying and reproduction services, in two sections. The copying section consists of copying not to exceed one thousand (1,000) sheets per original for any order; the reproduction section consists of the making multiple copies of multi-sheet documents of testing and instructional materials. Please read the attachment named "Bid 4105GM Copy and Reproduction Services - TERMS AND CONDITIONS", print out the attachment named "Bid 4105GM Copy and Reproduction Services - REQUIRED FORMS", read the Specifications, complete the forms, and submit those forms on VendorLink before the due date and time. Download "Bid 4105GM Copy and Reproduction Services - PROPOSAL FORM.xlsx" from the VendorLink Website where you downloaded this bid document. Complete the Proposal Form document and upload the completed Excel file onto VendorLink along with all required Bid submission documents. Do not email your Bid Proposal Form to the MCPS Purchasing Department.
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