Heat Exchanger and Condenser Services

County of Orange, OC Public Works is soliciting bids under IFB-080-3168001 for heat exchanger and condenser services at the Central Utility Facility, with clarification requests due November 23, 2026 at 2:00 p.m. and bids due January 8, 2027 at 2:00 p.m. The County provides a five percent bid deduction for evaluation purposes to Local Small Business (OCLSB) and Disabled Veteran Business Enterprise (DVBE) bidders, with DVBE preference capped at eight percent for dual-certified businesses. The DVBE preference is not applicable to public works projects. Bids must be submitted electronically through the County's eProcurement Portal, and no other submission method is accepted.

The scope covers maintenance and repair of condenser and heat exchanger equipment serving over twenty County, City, State, and Federal facilities in the Santa Ana Civic Center Campus. Preventative maintenance occurs annually, and repairs or replacements occur as needed, including troubleshooting, rebuilding, retubing, annual tube cleaning, water box epoxy recoating, eddy current testing, tube replacement and plugging, anode replacement, water box inspection, sand blasting, and emergency response. Contractors must have at least five years in business, a primary shop facility within forty miles of the Central Utility Facility, and at least three active service agreements with similar facilities. Required California Contractors State License Board classifications are C-4 (Boiler, Hot-Water Heating and Steam Fitting) and C-61/D-38 (Sand and Water Blasting). The awardee must furnish a faithful performance bond and a labor and material payment bond, along with $3,000,000 commercial general liability, $1,000,000 automobile liability, statutory workers' compensation, and $1,000,000 employers liability insurance.

The contract is a usage agreement with firm hourly rates by time category, including straight time, overtime, weekend and emergency hours, and double-time and holiday hours, plus materials at actual cost with a contractor-specified markup. Materials exceeding $5,000 per item require Plant Manager pre-approval. The annual amount may not exceed $200,000, and the three-year total may not exceed $600,000; Board of Supervisors approval is required because the annual value exceeds $200,000. The term is three calendar years from execution, with no automatic renewal unless the Board approves it. Payment is net thirty days after an acceptable invoice submitted in arrears. Bids remain valid for 365 days after the closing date, and the County may defer award for up to 180 days, reject any or all bids, and make multiple awards.