cooling tower & closed loop system water treatment

The Oklahoma Department of Veterans Affairs (ODVA) is soliciting proposals for a water testing and treatment services contract covering five Veterans Homes located in Ardmore, Clinton, Norman, Sulphur, and Lawton/Ft. Sill. The Request for Proposal (RFP) seeks a qualified vendor to provide comprehensive cooling tower and closed loop system water treatment services to maintain equipment efficiency and minimize downtime. Bidders must demonstrate five years of continuous experience treating industrial, commercial, and institutional cooling systems and have a company representative with a chemistry or chemical engineering degree and at least five years of water testing experience. The contract will run from July 1st, 2025, through June 30th, 2026, with monthly testing services required at each site and quarterly services for Ardmore. Potential vendors are strongly encouraged to complete facility site visits no later than June 5th, 2025, and must provide detailed monthly reports after each inspection. The contractor will be responsible for adding treatment chemicals to closed systems, while ODVA will separately purchase cooling tower treatment chemicals from wholesalers. Bidders must also provide training to ODVA Center personnel on water testing and treatment, maintain safety standards, and comply with all applicable federal, state, local, ANSI, and OSHA regulations.

While no specific set-aside designations are explicitly mentioned, the RFP includes the OMES Non-Collusion Certification form, which suggests potential opportunities for service-disabled veteran business enterprises. The current service provider appears to be Global Water Technology, Inc., which has been conducting water treatment services and generating monthly reports for the various Veterans Homes locations. The existing infrastructure includes multiple water systems at each facility, such as cooling towers, closed loop systems, and various hot and chill loops with documented maintenance challenges. The current service reports indicate significant water chemistry and corrosion protection issues that will require careful management by the new contractor. Although a specific budget range is not provided, the Attachment Price Sheet indicates that vendors will be required to submit detailed monthly and annual pricing for services across the five Veterans Homes locations, with the expectation that proposed pricing will remain fixed for the initial contract term. Invoicing will be electronic, submitted to ODVA_AP@odva.ok.gov, and must include specific details such as purchase order number, building location, work dates, service description, billed hours, and materials list.