Coolant Extractor Recovery Machine for BCT Buses (FTA)
Open State & local contract opportunity Posted
- Solicitation number
- MTD101320261042
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- 02540 Compressor, Base Or Tank Mounted, Electric Motor Or Engine Driven, Over 15 Hp; And Parts
- 02545 Compressor, Portable, Electric Motor Or Engine Driven, 5 Hp And Less; And Parts
- 055 Automotive Accessories For Automobiles, Buses, Trailers, Trucks, Etc.
- 071 Automobiles, School Buses, Suvs, And Vans, Including Diesel, Gasoline, Electric, Hybrid, And All Other Fuel Types
- 075 Automotive Shop And Related Equipment And Supplies
- 07501 Air Powered Shop Tools, Regulators, And Parts
- 07555 Reclamation Equipment, Automotive (Including Refrigerant Recovery)
Opportunity details come from broward.bonfirehub.com. Updated .
About this opportunity
Broward County Transportation (BCT) is soliciting bids, due November 6, 2026, for new, unused coolant extractor recovery machines to evacuate, store, and reinject coolant in the BCT bus fleet. The procurement is funded in whole or in part by Federal Transit Administration funds, and federal requirements act as the primary filter. Bidders must submit the Bidders List Form by the closing date and time or the bid is determined nonresponsive to federal program requirements. The successful vendor must complete the FTA Funding Supplement forms and acknowledgement. DBE program requirements flow down to contractors at every tier, but under the DBE Interim Final Rule effective October 3, 2025, DBE participation is encouraged and not mandated through numerical goals. No set-aside is indicated.
The scope is six FLUIDXCHANGE FXC-2V-700-NF2 units, each a 30-gallon ASME-certified tank on wheels with a 12-foot service hose, plus six FXC-0-RING repair kits and ten FXC-CK-500NFS conversion hoses for Gillig buses. The County Project Manager may approve equal products on submission of product data sheets and supporting documentation. Approved-equal requests must be emailed to the Purchasing Agent by 5:00 PM EST on November 5, 2026, and the County will respond by addendum. Machines must arrive fully installed and in operating condition within thirty business days of the County Purchase Order, FOB Destination, at Copans Garage Building 2, Parts Department, 3201 W. Copans Road, Pompano Beach, Florida 33069, Monday through Friday, 7:30 A.M. to 6:00 P.M., excluding County-approved holidays. The vendor must provide a one-year comprehensive warranty covering labor and parts, and all delivery charges must be included in the bid price.
Vendors must submit a Vendor Questionnaire with their response or within three business days of the County's written request. The questionnaire requires manufacturer authorization as a dealer or seller, confirmation of no debarment or suspension within three years, and willingness to extend the same price and terms to other governmental entities. A voluntary drug-free workplace certification serves as a tiebreaker preference. Insurance requires commercial general liability of $500,000 per occurrence and aggregate with Broward County as additional insured, plus workers' compensation. Verification is due by a Certificate of Insurance or agent letter before award, or within three business days of request. Insurers must hold an A.M. Best rating of A- or better and a financial size of Class VII or greater.
Award is to a single vendor. Under the General Conditions, award defaults to the lowest responsive and responsible vendor unless the solicitation specifies other criteria. Payment is Net 30 upon receipt of a compliant invoice. BCT holds a Florida sales tax exemption for this purchase. Questions and clarifications must be submitted through BPRO by the questions due date.
Opportunity text
Broward County Transportation (BCT) is seeking a vendor to supply and deliver new and unused coolant extractor recovery machines to safely evacuate, store, and reinject coolant back into the BCT Bus Fleet. Vendor shall submit bids in accordance with the Specifications and Requirements. DELIVERY: Delivery is desired within thirty (30) business days after receipt of the County Purchase Order. All Coolant Extractor Recovery Machines shall arrive fully installed and in operating condition as an essential condition of this contract. Delivery shall be by FOB Destination. Delivery charges and all other costs shall be inclusive of the price. No other charges will be allowed. Delivery must be made during normal business hours, Monday through Friday, 7:30 A.M. to 6:00 P.M., except County approved holidays. Delivery must be made to: Broward County Transit Copans Garage Building 2, Parts Department 3201 W. Copans Road Pompano Beach, FL 33069 Federal Transit Administration (FTA) Requirements: The successful Vendor is required to complete the applicable forms found in the Federal Transit Administration (FTA) United States Department of Transportation (USDOT) Funding Supplement. Request for Approved Equals: Potential Vendor may submit for the County's consideration, prior to due date of solicitations, for a determination of approved equal status. Requests for Approved Equals must be submitted on the form and delivered by email to the Certified Agency Buyer, no later than 5:00 PM EST Thursday , November 5 , 2026 . Late requests will not be considered. The County's response to Requests for Approved Equals will be issued by addendum. Questions and Answers: The County provides a specified time for Vendors to ask questions and seek clarification regarding the solicitation requirements. All questions or clarification inquiries must be submitted through BPRO by the Questions due date. The County will respond to questions in BPRO (Messages section). Requested Information: BPRO's Requested Information section identifies "required" and "optional" items for submittal, however all documents and information are relevant to the evaluation process. Therefore, vendors are strongly encouraged to provide all files at time of submittal, including those listed as "optional" in BPRO, to enable a timely and comprehensive review by the County. Submittals: Vendor MUST submit its solicitation response electronically through BPRO and receive a Submission Receipt. It is solely the Vendor's responsibility to ensure its response is submitted and received through BPRO by the closing date and time. The County will not consider solicitation responses received by other means. Vendors are encouraged to submit in advance of the closing date and time. Refer to the Purchasing Division website or contact support@gobonfire.com for submittal instructions. In the event that the Vendor is having difficulty submitting a document, immediately notify the Project Owner - Aneta Peneva-Zlateva at azlateva@broward.org and then contact support@gobonfire.com for technical assistance.
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