7-Specifications Requirements - Coolant Extractor Recovery Machine for BCT Bus Fleet (FTA).docx
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- Solicitation number
- MTD101320261042
- Issued by
- Broward County, Florida
About this file
This is a specifications and requirements document issued by Broward County Transportation (BCT), a Florida state and local agency, for the procurement of coolant extractor recovery machines to service the BCT Bus Fleet through Federal Transit Administration (FTA) funding. BCT is soliciting bids from vendors to supply and deliver new and unused coolant extractor recovery machines capable of safely evacuating, storing, and reinjecting coolant back into the bus fleet. The primary equipment specified is six units of the FLUIDXCHANGE FXC-2V-700-NF2 machine, a 30-gallon ASME-certified tank on wheels equipped with a 12-foot service hose, pressure monitoring gauge, ball valve, manifold, sight tube, and operators manual. Additionally, the vendor must supply six repair kits (FXC-0-RING) and ten conversion hoses for Gillig buses (FXC-CK-500NFS). The specification allows for County-approved equal products at the County Project Manager's discretion, contingent upon submission of product data sheets and supporting documentation. Requests for approved equals must be submitted by 5:00 PM EST on Thursday, November 5, 2026. Delivery is desired within thirty business days of receiving the County Purchase Order and must occur during normal business hours (Monday through Friday, 7:30 AM to 6:00 PM, excluding County-approved holidays) to Broward County Transit Copans Garage, Building 2, Parts Department at 3201 W. Copans Road, Pompano Beach, Florida 33069.
All equipment must arrive fully installed and in operating condition as an essential contract requirement. The vendor shall provide a one-year comprehensive warranty covering both labor and parts in the County's name at the time of delivery. Delivery shall be FOB Destination, with all delivery charges and costs inclusive in the bid price, and no additional charges will be permitted. Payment terms are Net 30 days upon receipt of a legible invoice containing the company name and address, county bill-to information, purchase order number, invoice number and date, delivery date, quantity, item descriptions, unit pricing, and total amount due. The project will be awarded to a single vendor. No set-aside is indicated in this procurement. All work is subject to Federal Transit Administration requirements, and vendors must complete applicable FTA forms found in the USDOT Funding Supplement.
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Text version
SPECIFICATIONS AND REQUIREMENTS
COOLANT EXTRACTOR RECOVERY MACHINE FOR BCT BUS FLEET (FTA)
1. SCOPE:
1.1. Broward County Transportation (BCT) is seeking a vendor to supply and deliver new and unused coolant extractor recovery machines to safely evacuate, store, and reinject coolant back into the BCT Bus Fleet. Vendor shall submit bids in compliance with the following specifications and product details.
2. PRODUCT DETAIL:
2.1. The following parts, or County-approved equal, shall be furnished and delivered.
| Part Number |
| Description |
| Quantity |
FXC -2V-700 NF2
FLUIDXCHANGE FXC-2V-700-NF2
· 30 Gallon Tank ASME Certified
· 4 wheels for Mobility
· Handle for Mobility
· 12 Foot Service Hose For New Flyer Buses
· Pressure Monitoring Gauge
· 90 PSI Operating Pressure
· 35 PSI Injecting Pressure
· Ball Valve
· Manifold
· Sight Tube
· Sight Tube Measurement Gauge
· Operators Manual
· Hand Valve
· Air Evacuation Kit
FXC-0-RING
Repair Kit
FXC-CK-500NFS
Conversion Hose for Gillig Buses
| Warranty |
| One-Year Comprehensive |
2.2. County may consider products as “equivalent or better,” in the discretion of County’s Project Manager. The vendor shall submit the product data sheet, and any supporting documentation related to data on the product being requested as approved equal, along with warranty information. The approval or acceptance of “equivalent or better” will be in County’s sole discretion. Unapproved substitutes of any kind will not be permitted. Project will be awarded to one vendor.
3. WARRANTY AND GUARANTEE:
3.1. Parts shall be guaranteed to be free from defects in quality, design, and/or materials and workmanship for a period of one (1) year. A copy of the manufacturer's warranty for one (1) year for labor and one (1) year for parts shall be in the County’s name and provided at time of delivery.
4. DELIVERY:
4.1. Delivery is desired within thirty (30) business days after receipt of the County Purchase Order.
4.2. All Coolant Extractor Recovery Machines shall arrive fully installed and in operating condition as an essential condition of this contract.
4.3. Delivery shall be by FOB Destination. Delivery charges and all other costs shall be inclusive of the price. No other charges will be allowed.
4.4. Delivery must be made during normal business hours, Monday through Friday, 7:30 A.M. to 6:00 P.M., except County approved holidays.
4.5. Delivery must be made to:
Broward County Transit Copans Garage Building 2, Parts Department 3201 W. Copans Road Pompano Beach, FL 33069
5. INVOICING:
5.1. Vendor shall submit a legible copy of the invoice before payment(s) can be made. At a minimum, the invoice must provide the following information:
Company Name, Address, and Contact County Bill to Name and Contact Information County Purchase Order Number Invoice Number and Date Date of Delivery Quantity Description of Purchase Pricing Per Unit of Purchase Total Amount Due Broward County payment is Net30
5.2. Problems regarding billing or invoicing shall be directed to the Using Agency as listed in the Purchase Order.
END OF SPECIFICATIONS AND REQUIREMENTS
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