Contracted Staffing, Recruitment, Placement, and Personnel Services

Mohave Educational Services Cooperative is requesting proposals for contracted staffing, recruitment, placement, and personnel services to serve its statewide membership of approximately 480 public agencies across Arizona, with proposals due October 15, 2026 at 3:00 p.m. Arizona time. Questions are due October 8, 2026 at 5:00 p.m., and a pre-proposal conference was held September 29, 2026. Contracts will be awarded for an initial one-year term with four potential one-year extensions available through mutual written agreement.

The scope encompasses full-time and part-time temporary staffing, certified and non-certified personnel, substitute staff, temp-to-hire arrangements, leased employees, and direct-hire recruitment services across administrative, educational, healthcare, technical, and professional roles including teachers, nurses, engineers, counselors, therapists, and interim executive-level positions. Vendors must provide all payroll taxes, workers' compensation insurance, and employee benefits; respond to placement requests within 24 hours; maintain comprehensive screening including background checks, fingerprint clearance, and credential verification; and waive all fees for rejected candidates or unacceptable assigned personnel. Member agencies may convert temporary employees to permanent positions subject to disclosed conversion fees. Vendors must acknowledge receipt of Amendment 1 (dated November 26, 2024) and submit signed copies with proposals. Minimum qualifications include three years of documented experience in contracted staffing, recruitment, and personnel services; current general liability insurance of at least $2,000,000 in aggregate; and professional liability insurance of $2,000,000. Compliance with E-Verify, Davis-Bacon wage requirements for federally funded projects, and WCAG 2.1 Level AA accessibility standards is required.

Pricing must be submitted in an unlocked Excel workbook addressing hourly rates by skill level (entry, journeyman, senior), minimum wage adjustments, overtime capped at time-and-one-half, conversion fees, recruiting service fees as a percentage of contracted rate, and interim personnel costs. Pricing may be structured as variable service rates (percentage discounts off salary), fixed service rates, hourly/daily/monthly/annual wages, or combinations thereof, with Mohave's 1% administrative fee included. Contract pricing shall be firm until each anniversary date unless economic price adjustment contingencies are identified and approved by Mohave.

Evaluation criteria are weighted as follows: Pricing Information (30 points), Offer and Acceptance and Terms and Conditions (25 points), Primary Vendor Information including method of approach, qualifications, experience, and references (25 points), Supporting Contract Documents (10 points), and Additional Information (10 points). Offerors may propose alternate solutions meeting specified quality and performance characteristics, with Mohave retaining final judgment on acceptance. Proposals must be submitted electronically via OpenGov Procurement and must include an Anti-Lobbying Certification, USDA Form AD-1048 Debarment Certification, EDGAR Certification for federal compliance, signed Offer and Acceptance Form, and Supporting Contract Documents Form with firm contact information, points of contact, and service capability details. Membership is current as of September 14, 2026, with additional members permitted to join during the contract term if their purchases do not materially increase originally solicited volumes.