211 N 7th St, Kingman AZ 86401 Phone: (928) 753-6945 Fax: (928) 718-3232 mesc.org

MRN 11/26/24

Amendment 1

Request for Proposal 26P-1015 Contracted Staffing, Recruitment, Placement, and Personnel Services

Amendment 1 is hereby made part of the solicitation documents and shall be included in all submitted formal sealed proposals. Offeror shall formally acknowledge receipt of Amendment 1 by including this page, signing, and dating the following:

Amendment 1 is acknowledged by your signature:

Printed Name and Title:

Name of Firm:

Date:

Upload a signed copy of Amendment 1 in OpenGov in Section 6. Vendor Submissions, Sub-Section 3.2 of your formal proposal.

Upload a copy of amended Specifications Table titled: RFP 26P-1015 Specifications_R1 in OpenGov in Section 6.

Vendor Submissions, Sub-Section 2.1 of your formal proposal.

SPECIFICATION REVISIONS:

Specifications 1.1.18 is revised as follows (revisions are noted in italics): 1.1.18 With the exception of recruiting services, all assigned personnel performing work under the contract shall be provided by the contract vendor, a subcontractor, or a staffing agency and shall meet all applicable contract requirements and qualifications.

Note: The published due date and time of Thursday, October 15, 2026, at 3:00 p.m. (local Arizona time) remains unchanged.

All questions regarding Request for Proposal 26P-1015 should be directed to:

Christina Ulman, CPPB, Contract Specialist Email: contracts@mesc.org Telephone: (928) 718-3220

Lari Staples, CPPO Executive Director Mohave Educational Services Cooperative, Inc.

Published Date: September 18, 2026 mailto:contracts@mesc.org

RFP 26P-1015

REQUEST FOR PROPOSAL 26P-1015

Contracted Staffing, Recruitment, Placement, and Personnel Services

Scope of Work Specifications

SPECIFICATIONS

Purpose of specifications: Specifications are designed to enable offeror to satisfy a requirement for a product, material, process, or service. A specification may be expressed as a standard, part of a standard, or independent of a standard. No specification is intended to limit competition by eliminating items capable of satisfactorily meeting the requirements of the procurement. If offeror believes a specification is unnecessarily restrictive, offeror must notify Mohave prior to specified proposal due date and time.

Partial proposals: Mohave may consider partial proposals for award of a contract.

Use of brand names: Brand names, trade names, model numbers, and/or catalog numbers may be used to describe the standard of quality, performance, and other characteristics needed to meet member requirements. Use of the name of a manufacturer, brand, make, or catalog number is not intended to limit or restrict competition, nor does it restrict offeror from the submission of brand equivalent offers. However, Mohave reserves the right to decide whether alternatives are equivalent to the materials and/or equipment described in the solicitation. Mohave shall be the sole judge of equivalent quality, and Mohave’s decision shall be final.

Compliance with specifications: Offerors shall offer products, materials, processes, or services they believe meet the specifications. The fact that a manufacturer, supplier, or offeror chooses not to produce or provide product, material, process, or services to meet the specifications shall not be considered sufficient cause to adjudge the specifications as restrictive.

Additional references and definitions used for specifications: (acronyms used in the solicitation are noted in bold font below):

Affordable Care Act information (ACA): https://www.hhs.gov/answers/health-insurance-reform/what-is-the-affordable-care-act/index.html Arizona State Retirement System (ASRS): https://www.azasrs.gov/ International City/County Management Association (ICMA): https://icma.org/page/icma-code-ethics Social Security and Medicare Withholding Rates information (FICA): https://www.irs.gov/taxtopics/tc751

Additional references and definitions used for specifications: (acronyms used in the solicitation are noted in bold font below):

BSW: Bachelor of Social Work; an undergraduate degree in social work that may support entry-level social work or case management positions.

CFY: Clinical Fellowship Year; a supervised professional experience completed by a speech-language pathology graduate before full certification or independent practice, as applicable.

CNA: Certified Nursing Assistant; a trained caregiver who provides basic patient care and support under the supervision of licensed nursing staff.

GNA: Geriatric Nursing Assistant; a nursing assistant credential used in some jurisdictions for individuals providing care to older adults, typically under licensed nursing supervision.

LAC: Licensed Associate Counselor; a state-regulated counseling credential that generally permits supervised counseling practice while working toward independent licensure.

LCSW: Licensed Clinical Social Worker; a licensed social worker authorized by the applicable jurisdiction to provide clinical social work services, which may include assessment, diagnosis, treatment, and psychotherapy.

LCSW-C: Licensed Certified Social Worker-Clinical; a clinical social work license title used in some jurisdictions for independently licensed clinical social workers.

LICSW: Licensed Independent Clinical Social Worker; a clinical social work license title used in some jurisdictions for independently licensed social workers authorized to provide clinical services.

LISAC: Licensed Independent Substance Abuse Counselor; a state-regulated credential for counselors authorized to provide substance abuse assessment and counseling services, as permitted by applicable law.

LMFT: Licensed Marriage and Family Therapist; a licensed behavioral health professional who provides therapy related to individual, couple, family, and relationship concerns.

LPC: Licensed Professional Counselor; a licensed counseling professional authorized by the applicable jurisdiction to provide counseling, assessment, and related behavioral health services.

LPN: Licensed Practical Nurse; a licensed nurse who provides basic nursing care under the supervision or direction required by applicable law.

LVN: Licensed Vocational Nurse; a licensed nurse credential used in some jurisdictions that is generally equivalent to an LPN.

MSW: Master of Social Work; a graduate degree in social work commonly required for advanced social work practice and clinical social work licensure pathways.

OT: Occupational Therapist; a licensed rehabilitation professional who helps individuals develop, recover, or maintain skills needed for daily living, education, work, or other functional activities.

PT: Physical Therapist; a licensed rehabilitation professional who evaluates and treats movement, mobility, pain, strength, balance, and physical function.

RN: Registered Nurse; a licensed nurse who provides and coordinates patient care, performs nursing assessments, administers treatments, and supervises care as permitted by applicable law.

SLP: Speech-Language Pathologist; a professional who evaluates and treats speech, language, communication, voice, fluency, cognitive-communication, and swallowing disorders.

SLP-CCC: Speech-Language Pathologist with Certificate of Clinical Competence; a speech-language pathologist who holds the Certificate of Clinical Competence credential, commonly issued after graduate education, supervised clinical experience, and examination requirements.

SLPA: Speech-Language Pathology Assistant; a support professional who provides speech-language services under the supervision of a qualified speech-language pathologist, as permitted by applicable law.

SPECIFICATION INSTRUCTIONS

Exceptions/Deviations from specifications: Offerors will respond to each numbered specification by checking the appropriate “Comply” or “Exception/Deviation*” box. “No Bid” items shall be marked as such in the appropriate “Exception/Deviation*” box. Your exceptions/deviations must be clearly explained.

Reference the specification that you are taking exceptions/deviations to detail any proposed substitute language, and clearly explain how the exceptions/deviations meet or exceed specifications. Unacceptable exceptions/deviations shall remove your proposal from consideration for award. Mohave shall be the sole judge on the acceptance of exceptions and Mohave’s decision shall be final. Details for exceptions/deviations shall be listed by specification number on the Scope of Work and Specifications Acceptance Form.

Specifications Comply Exception/ Deviation*

1.1 General Specifications

1.1.01 Contract vendor shall provide temporary employment and recruiting services, which may include, but not be limited to: full-time, and part-time hourly employees (certified, non-certified, professional, skilled and unskilled), specialty and certified temporary employees, substitute personnel, temp-to-hire employees, leased employees, direct-hire recruitment services, and recruitment for full-time and part-time salaried or hourly positions.

1.1.02 Contract vendor shall not knowingly recruit or solicit personnel currently assigned by another awarded contract vendor to perform services under this contract during the assignment period.

1.1.03 Contract vendor shall remain fully informed of, and in compliance with, all current applicable statutes, regulations, and ordinances pertaining to the provision of services under an awarded contract.

1.1.04 Contract vendor shall not require upfront deposits and/or retainers prior to providing services and/or employment of leased or temporary employees.

1.1.05 Contract vendor employees shall comply with all instructions including, but not limited to: building, conduct, and safety regulations issued by member.

1.1.06 Contract vendor shall be responsible for all applicable payroll and employment-related tax obligations, including, but not limited to:

federal and state income tax withholding, FICA, Medicare, Social Security, and federal and state unemployment taxes.

1.1.07 Contract vendor shall not require member to pay for time off for leased employee; however, member may offer plans, benefits, and paid time off to contract vendor’s employee as an option.

1.1.08 Prior to placement, contract vendor shall identify all assessments, costs, contributions, fees, insurance obligations, retirement obligations, taxes, and statutory requirements that may be the responsibility of the member. All pricing shall be provided in pricing workbook.

1.1.09 Contract vendor employees shall be covered by contract vendor’s workers’ compensation insurance.

Specifications Comply Exception/ Deviation*

1.1 General Specifications (Cont’d.)

1.1.10 Positions and service categories may be added throughout the term of the contract upon mutual written agreement between Mohave and contract vendor. Representative positions personnel classifications, and service categories may include, but not be limited to:

• Administrative Secretary

• Assistant City/Town Manager

• Behavioral Health Professional

• Bilingual Teacher Assistant

• Building Inspector

• Bus Driver

• Chief Financial Officer

• Chief Operations Officer

• City Clerk

• City Engineer

• Clerk Typist

• Code Enforcement Officer

• Crossing Guard

• Counselors (LPC)

• Count Administrator/Town Manager

• Custodian

• Department Director

• Deputy City Clerk

• Deputy Director

• Emergency Management Coordinator

• Engineering Technician

• Executive Director

• Facility Maintenance/Maintenance Foreman

• Finance Accounting Technician

• Help Desk Technician

• Human Resources Analyst

• Kitchen Staff

• Library Manager

• Network Administrator

• Nursing 9CNA, GNA, LPN, LVN, RN)

• Occupational/Physical Therapist (OT/PT)

• Office Manager

• Program/Project Manager

• Programmer/Analyst

• Public Works Technician

• Purchasing/Warehouse Worker

• Registration/Attendance Clerk

• School Administrator/Principal

• Security

• Social Worker (BSW, LCSW, LICSW, LCSW-C, MSW)

• Solid Waste Operator

• Sports Official (Recreational, Youth Leagues, Middle, High

School, Competitive, Regional and State)

• Software Developer

• Speech Language Pathologist/Assistant (CFY, SLP, SLP-CCC, SLPA)

• Superintendent

• Teacher/Substitute Teacher (General Curriculum, Contracted

Special Education and Specialty)

• Utilities Operator/Director

1.1 General Specifications (Cont’d.)

1.1.11 Position titles listed are representative and are not intended to limit the scope of services available under the contract. Member may request substantially similar related, specialized, licensed, certified, professional, technical, administrative, operational, or difficult-to-fill positions as needed. Contract vendor shall ensure assigned personnel meet the qualifications, screening, licenses, certifications, experience, and other requirements applicable to the requested position and member worksite.

1.1.12 Contract vendor shall supply employees who have been fully and properly trained in the services called for in the assignment.

1.1.13 The written agreement between contract vendor and member shall specify if work is to be performed on-site/off-site, or both.

1.1.14 Any reports, drawings, graphs, or charts, produced by contract vendor or contract vendor’s employees as part of the services rendered under this agreement shall be provided to and be the sole property of member. Contract vendor shall not release such work or other information obtained or produced pursuant to this agreement without the prior written consent of member.

1.1.15 Contract vendor personnel shall dress appropriately for the job assigned. Contract vendor shall request from member any dress code or uniform requirements and shall provide them to personnel assigned to member.

1.1.16 Member may direct daily work activities of assigned personnel.

1.1.17 Contract vendor shall retain responsibility for employment administration, compensation, benefits, hiring, discipline, termination decisions, and all other employer responsibilities.

1.1.18 With the exception of recruiting services, all assigned personnel performing work under the contract shall be provided by the contract vendor, a subcontractor, or a staffing agency and shall meet all applicable contract requirements and qualifications.

1.1.19 Contract vendor shall ensure assigned personnel use member systems, records, credentials, and confidential information only as authorized by member and only for the assigned work. Contract vendor shall promptly notify member of any known or suspected unauthorized access, disclosure, loss, or misuse of member records, systems, or confidential information.

1.1.20 Full outsourcing, operation, or management of an entire department or organizational function will not be permitted under an awarded contract.

1.2 Personnel Qualifications and Screening Specifications

1.2.01 Contract vendor shall not assign any contract vendor employee who is prohibited from providing services under the current applicable Arizona Revised Statutes (A.R.S.) §15-512.D to work at a member’s site. Temporary certified, administrative, and/or classified support staff shall meet all current applicable certifications and fingerprinting as required by member and applicable law.

1.2.02 Contract vendor shall thoroughly screen all employees to verify the eligibility to work in a public facility. Employees who work in a school facility shall meet the current applicable requirements, as stated under A.R.S. Title 15, Chapter 5 for certified and non-certified positions. Screening may include, but not be limited to:

background checks, fingerprinting checks, drug testing, and reference checks. Any payment of costs associated with the screening process shall be as outlined by the statute.

1.2 Personnel Qualifications and Screening Specifications

(Cont’d.)

1.2.03 Contract vendor shall verify required licenses, certifications, endorsements, degrees, and other credentials prior to assignment or candidate submission. Upon request by member, contract vendor shall provide documentation sufficient to confirm that assigned personnel meet the qualifications required for the position and any applicable federal, state or local requirements.

1.2.04 Member may request verification that required screenings were completed and passed in accordance with applicable law.

1.2.05 Contract vendor providing professional personnel services shall maintain Professional Liability (Errors and Omissions) Insurance with limits as specified in the solicitation Special Terms and Conditions.

Coverage shall remain in effect throughout the contract term and any required extended reporting period.

1.2.06 Contract vendor shall verify all required driver licenses, driving records, endorsements, fingerprint clearance requirements, medical certifications, and any other qualifications mandated by applicable federal, state, and local regulations for assigned personnel prior to assignment. Contract vendor shall provide verification upon request from member.

1.2.07 Contract vendor shall maintain records supporting certifications, invoices, licenses, payroll, qualifications, screenings, and services performed under the contract and shall make such records available upon request for audit purposes.

1.3 Placement and Performance Specifications

1.3.01 Initial response to member request for placement shall be within twenty-four (24) hours, Monday through Friday.

1.3.02 Contract vendor shall provide an estimated candidate submission timeline with each placement request.

1.3.03 Contract vendor shall provide multiple qualified candidates when reasonably available.

1.3.04 Contract vendor shall not charge member a penalty or fee if member hires a contract vendor employee through competitive selection in a department or position other than the assigned department or position, except as otherwise expressly allowed under accepted temp-to-hire, leased employee, or recruiting conversion terms.

1.3.05 Member reserves the right to reject or request removal of any contract vendor employee at any time and for any lawful, nondiscriminatory reason without penalty.

1.3.06 Member may reject a candidate before placement or request removal of an assigned employee at any time if member determines the candidate or assigned employee is unacceptable. Unacceptable may include, but not be limited to: failure to meet applicable attendance, conduct, confidentiality, legal, performance, policy, qualifications, safety, screening, suitability, and worksite requirements. Member shall notify contract vendor as soon as practical after determining that a candidate or assigned employee is unacceptable and shall identify the general reason for the rejection or removal request.

1.3 Placement and Performance Specifications (Cont’d.)

1.3.07 Contract vendor shall ensure assigned personnel report to work on time and remain at the assigned worksite for the approved schedule unless otherwise authorized by member. Contract vendor shall provide member with written attendance procedures that address call-offs, communication methods, early departures, late arrivals, no-shows, reporting contacts, replacement timelines, and required notice.

1.3.08 Contract vendor shall promptly address attendance deficiencies, including, but not limited to: excessive absences, failure to follow call-off procedures, job abandonment, no-shows, or repeated tardiness.

Member may request immediate removal or replacement of assigned personnel for attendance-related concerns.

1.3.09 Contract vendor shall waive all fees if a contract vendor employee is unacceptable. Contract vendor shall provide member with detailed information and instructions for the reporting process and include timelines for the replacement of unacceptable employees.

1.3.10 Contract vendor shall not charge member administrative, cancellation, conversion, placement, and replacement, or similar fees for any candidate rejected before placement or any assigned employee removed under this section. Member shall only be responsible for approved services performed before removal, unless otherwise prohibited by the contract.

1.3.11 Upon member request, contract vendor shall make reasonable efforts to provide a qualified replacement within twenty-four (24) hours for commonly available positions. For specialty, licensed, certified, or difficult-to-fill positions, contract vendor shall provide the earliest practical replacement timeline and keep member informed of recruitment progress until the position is filled, or the member cancels the request.

1.3.12 If member repeatedly rejects submitted candidates for the same placement request, contract vendor and member shall confer to review compensation, position requirements, qualifications, schedule, screening criteria, work location, and other factors affecting candidate availability. Contract vendor shall not be required to continue submitting candidates indefinitely if the parties determine that the requirements cannot reasonably be met under the accepted pricing or placement terms.

1.3.13 Repeated failures to provide qualified personnel within the agreed response times, or other unsatisfactory service deficiencies, may be cause to terminate the contract.

1.3.14 Contract vendor personnel shall not report to work under the influence or impairment of alcohol or other substances. Contract vendor shall immediately respond to any member concern about an impaired contract vendor employee working under the influence of alcohol or other substances and remove the impaired employee immediately.

1.3 Placement and Performance Specifications (Cont’d.)

1.3.15 Contract vendor shall provide member with written call-off notification procedures, no-show procedures, absence-related replacement timelines, and chronic attendance standards for assigned personnel. Procedures shall identify required notice, reporting contacts, communication methods, and corrective action or replacement steps for repeated attendance issues.

1.4 Service Rates and Invoicing Specifications

1.4.01 The hourly rate for minimum wage positions shall be adjusted to comply with the current applicable required federal, state, and/or local minimum wage (whichever is higher) laws. The amount of any increase in the bill rate shall not exceed the amount of the increase in the pay rate to contract vendor employee, and shall not exceed the amount of the increase in the required minimum wage. Contract vendor shall only adjust those positions that are paying below the required minimum.

1.4.02 Contract vendor shall only be paid for the actual services requested by member.

1.4.03 Contract vendor shall only charge member for the requested level of skill.

1.4.04 Regular temporary position service rates shall be priced in accordance with the skill level determined by member’s salary schedule and/or approved offered salary amount(s). Skill levels may include, but not be limited to:

Entry: Little or no experience and/or minimal education.

Journeyman: Two (2) or more years’ experience and/or some education/certification/degree (additional experience may be used in lieu of education).

Senior: Five (5) or more years’ experience and/or applicable education/certification/degree (additional experience may be used in lieu of education). All pricing shall be provided in pricing workbook.

1.4.05 Contract vendor shall submit weekly, biweekly, or monthly invoices for services provided under the contract. Invoices shall include the name of individual performing services, location of services (member department or site), type of services, hours worked during the billing period and hourly rate for services.

1.4.06 Temporary and/or temp-to-hire employee service rates shall be listed in the employment agreement and accepted by member prior to services being provided. All pricing shall be provided in

1.4.07 Additional services, additional teacher compensation, and/or stipends shall be itemized or identified in the employee service rates and/or salary. These shall be considered as income for the employee. All pricing shall be provided in pricing workbook.

1.4.08 Contract vendor may add a fee to specialty temporary employees, leased employees, and temp-to-hire pay rates to cover contract vendor’s costs and employee’s costs. All pricing shall be provided in pricing workbook.

1.4 Service Rates and Invoicing Specifications (Cont’d.)

1.4.09 Fees for recruiting services may be based upon a percentage of contracted rate. Member shall determine hired employee’s salary.

Contract vendor shall submit pricing methodology for fees. Mohave reserves the right for final approval and acceptance of pricing methodology under an awarded contract. All pricing shall be

1.4.10 For purposes of this contract, overtime is defined as any time worked in excess of forty (40) hours per week unless otherwise required by applicable law. Weekend work shall not be considered overtime unless the hours worked are in excess of forty (40) hours for that week.

1.4.11 Contract vendor shall obtain member approval in writing before overtime is worked. Member shall not be liable for payment of overtime worked, if not approved in advance.

1.4.12 Pay rate for approved overtime hours shall not be greater than one and one-half times the regular rate of pay (time and one-half).

1.4.13 Member may hire an assigned contract vendor employee into a direct employment position. Contract vendor shall disclose any waiting period, minimum assignment period, buyout or conversion cost, fee formula, waiver condition, or related restriction in its proposal and awarded pricing. If a firm cost or formula is not provided, no buyout or conversion cost shall apply. “Case-by-case” or “individual basis” pricing shall not be accepted. Non-compete or similar restrictions should not exceed one (1) year and may be evaluated less favorable if longer. All pricing shall be provided in pricing workbook.

1.5 Regular and Non-Certified Temporary Employee

Specifications

1.5.01 Contract vendor shall maintain a pool of commonly requested temporary employees.

1.5.02 Upon request by member, contract vendor shall submit a catalog (electronic or printed) or individual listing of job descriptions with a minimum and maximum experience and education for each position being provided. All personnel assigned by contract vendor shall meet or exceed the minimum requirements indicated in the job descriptions.

1.5.03 Contract vendor’s pricing workbook shall include all hourly bill rate ranges for all listed hourly positions All pricing shall be provided in pricing workbook.

1.5.04 Upon request, contract vendor shall provide resumes for candidates to member.

1.5.05 During the term of temporary placement, contract vendor shall not assign a temporary employee to another temporary position without prior approval from member.

1.5.06 Contract vendor personnel shall not report to work under the influence or impairment of alcohol or other substances. Contract vendor shall immediately respond to any member concern about an impaired contract vendor employee working under the influence of alcohol or other substances and remove the impaired employee immediately.

1.5 Regular and Non-Certified Temporary Employee

Specifications (Cont’d.)

1.5.07 Contract vendor shall waive all fees if a contract vendor employee is unacceptable. Contract vendor shall provide to member detailed information and instructions for the reporting process and include timelines for the replacement of unacceptable employees.

1.5.08 Repeated failures to provide qualified personnel within the agreed response times, or other unsatisfactory service deficiencies, may be cause to terminate the contract.

1.6 Specialty and/or Certified Temporary Employee

Specifications

1.6.01 Specialty and/or certified temporary employees are requested.

1.6.02 Contract vendor shall attempt to recruit multiple candidates for specialty temporary positions. Contract vendor shall notify member if multiple candidates cannot be recruited.

1.6.03 Contract vendor shall provide resumes of candidates to member.

Member shall have the right to interview candidates prior to selecting a specialty temporary employee.

1.6.04 Member may reject all candidates for any lawful, nondiscriminatory reason without penalty.

1.6.05 Short- and long-term substitute teachers are requested.

1.6.06 Contract vendor shall not assign a specialty temporary or certified employee to another temporary position without prior approval from member.

1.6.07 Contract vendor shall provide teachers that have been certified and have fulfilled the requirements of A.R.S. Title 15, Chapter 5, Article

3. Contract vendor shall provide member a copy of certification upon request by member.

1.6.08 The hourly rate for minimum wage positions shall be adjusted to comply with the current applicable required federal, state, and/or local minimum wage (whichever is higher) laws. The amount of any increase in the bill rate shall not exceed the amount of the increase in the pay rate to contract vendor employee, and shall not exceed the amount of the increase in the required minimum wage. Contract vendor shall only adjust those positions that are paying below the required minimum.

1.6.09 Contract vendor shall only be paid for the actual services requested by member.

1.6.10 Contract vendor shall only charge member for the requested level of skill.

1.7 Temp-to-Hire and Leased Employee Specifications

1.7.01 Contract vendor may offer temp-to-hire employees. Member may interview temp-to-hire employees prior to acceptance or placement.

1.7.02 Temp-to-hire shall include an evaluation period. Contract vendor and member shall agree on the term of the evaluation period at the time of placement. Temp-to-hire employee shall be notified of the duration of the evaluation period.

1.7.03 During the evaluation period, member shall only be responsible for payment of the temp-to-hire’s wages. All other employee costs, including, but not limited to: employee benefits (such as health and dental), federal taxes, FICA, state taxes, workers’ compensation insurance, unemployment insurance, shall be paid by contract vendor.

1.7 Temp-to-Hire and Leased Employee Specifications (Cont’d.)

1.7.04 Upon request, contract vendor shall recruit and place leased employees.

1.7.05 The leased employee shall receive supervision and direction from member supervisors; contract vendor shall handle any general employment responsibilities.

1.7.06 Member shall retain essential management control over the work performed by temp-to-hire and leased employees.

1.7.07 Contract vendor shall assume responsibility for required activities to include, but not be limited to: benefit packages, employment taxes, and reporting wages of temp-to-hire and leased employees.

1.7.08 Contract vendor shall manage and maintain compliance with current applicable state and federal regulations, payroll, unemployment insurance, W-2 forms, and other necessary paperwork for temp-to-hire and leased employees.

1.7.09 Temp-to-hire employees may be considered for direct employment by member upon completion of the minimum hours worked, assignment period, or other conversion requirements established by the contract.

1.7.10 Contract vendor shall disclose any conversion fees, conversion schedules, minimum hour requirements, or other conditions applicable to temp-to-hire employees hired by members. All pricing shall be provided in pricing workbook.

1.8 Recruiting Specifications

1.8.01 Recruiting services are requested. Recruiting may be requested for a variety of positions.

1.8.02 Recruiting services shall include, but not be limited to: advertising, interviewing, and screening on behalf of member.

1.8.03 Contract vendor shall comply with member’s recruitment policies when recruiting on behalf of the member.

1.8.04 Contract vendor shall provide member with a recruiting plan within five (5) business days of member request unless otherwise agreed.

The recruiting plan shall include, but not be limited to: action items, anticipated expenses, methodology, milestones, and timelines.

1.8.05 Contract vendor shall provide member with an opportunity to review and approve advertising materials prior to starting the recruitment.

1.8.06 Contract vendor shall use member candidate lists upon request.

1.8.07 Contract vendor shall obtain and use member’s criteria for candidate screening.

1.8.08 Contract vendor shall provide member with a list of candidates who meet member’s screening criteria. Contract vendor and member shall agree on the number of candidates.

1.8.09 Contract vendor shall allow the member to review the screened candidates list and select candidates for interview.

1.8.10 Contract vendor shall make travel and lodging arrangements for interview candidates upon request. If travel and lodging expenses are not the responsibility of the candidate, member shall be notified of these expenses in advance.

1.8.11 Member may provide interview results to contract vendor for purposes of coordinating next steps. Member shall be under no obligation to select any interviewed candidate.

1.8 Recruiting Specifications (Cont’d.)

1.8.12 After interviews, contract vendor shall meet with member to develop the next steps to be taken. Next steps may include, but not be limited to: rescreening original candidates not chosen for interview, re-advertising the position, revising the search criteria, notifying successful and/or unsuccessful candidates of member’s decision, or terminating the recruitment.

1.9 Interim Administrative, Executive, and Professional

Personnel Specifications

1.9.01 Interim administrative, executive, management, and

professional personnel may be requested. Interim positions may include, but not be limited to:

• Assistant Superintendent

• Chief Financial Officer

• Chief Human Resources Officer

• Chief Operations Officer

• City Manager

• County Administrator

• Department Director

• Finance Director

• Principal

• Procurement Director

• Program Manager

• Public Works Director

• School Administrator

• Superintendent

• Town Manager

• Utilities Director

1.9.02 Prior to placement, member and contract vendor shall identify the interim personnel’s scope of work, reporting relationship, work location, anticipated schedule, assignment duration, decision-making authority, signature authority, spending authority, supervisory authority, access to member systems or records, and any limits on authority.

1.9.03 Contract vendor shall provide interim candidates who meet or exceed the minimum qualifications, experience, licenses, certifications, education, and professional background required by member for the position. Member may require prior experience in public education, municipal government, county government, public administration, finance, human resources, operations, utilities, or other applicable public-sector environments.

1.9.04 Prior to candidate submission or placement, contract vendor shall verify the candidate’s stated education, employment history, licenses, certifications, professional credentials, and references, as applicable to the interim position. Contract vendor shall provide verification documentation upon request by member.

1.9.05 Interim personnel shall meet all applicable background check, fingerprint clearance, statutory, licensing, certification, and eligibility requirements before placement. For school-based assignments, interim personnel shall meet applicable requirements under A.R.S. Title 15 and any member-required screening standards.

Personnel Specifications (Cont’d.)

1.9.06 Contract vendor shall disclose any actual or potential conflict of interest involving an interim candidate, including prior employment, consulting relationships, vendor relationships, financial interests, familial relationships, or other circumstances that may affect the candidate’s independence or ability to perform the assignment. Interim personnel shall comply with member policies, applicable ethics requirements, confidentiality obligations, and conflict-of-interest requirements.

1.9.07 Interim personnel may access confidential, sensitive, personnel, student, financial, legal, operational, or executive-level information. Contract vendor shall ensure interim personnel maintain confidentiality and use member information only as authorized and only for the assigned work.

1.9.08 Upon request by member, contract vendor shall assist with development of an interim transition plan. The transition plan may include, but not be limited to: assignment objectives, immediate priorities, key contacts, required reports, pending deadlines, open projects, critical operational needs, communication expectations, and transition-out responsibilities.

1.9.09 All reports, recommendations, analyses, records, work product, project files, transition documents, and other materials created or maintained by interim personnel while performing services for member shall be provided to member upon request and shall remain the property of member.

1.9.10 Member may require interim personnel to participate in meetings, briefings, public meetings, board meetings, council meetings, staff meetings, project meetings, or transition meetings related to the assignment. Communication responsibilities shall be defined by member based on the position and assignment needs.

1.9.11 Member may reject, remove, or request replacement of interim personnel at any time when member determines the interim personnel does not meet assignment needs, performance expectations, qualification requirements, confidentiality requirements, or member policies. Contract vendor shall provide the earliest practical replacement timeline and keep member informed of recruitment or replacement progress.

1.9.12 If member elects to hire interim personnel into a permanent position, contract vendor shall disclose any placement fee, conversion fee, minimum assignment period, guarantee period, refund, credit, or other condition before placement or before member incurs any fee. All pricing shall be provided in pricing workbook.

1.9.13 Placement of interim personnel shall not guarantee permanent employment, appointment, selection, or continued assignment.

Member retains sole discretion to determine whether to continue, modify, end, or convert an interim assignment.

1.9.14 Upon request by member, contract vendor and/or interim personnel shall provide status updates, progress summaries, transition notes, or other assignment-related reporting in a format and frequency determined by member.

Personnel Specifications (Cont’d.)

1.9.15 Contract vendor shall disclose the proposed billing rate, pay rate if applicable, markup, placement fee, conversion fee, travel costs, lodging costs, per diem, reimbursable expenses, and any other costs associated with interim personnel before services begin. Member shall not be responsible for undisclosed costs. All pricing shall be

1.10 Contracted Special Education, Related Services, and

Student Support Personnel Specifications

1.10.01 Contract vendor may be requested to provide contracted special education, related services, therapy, evaluation, consultation, instructional support, behavioral support, nursing, interpreting, tutoring, and other student support personnel on an as-needed basis. Services may be requested for preschool through grade 12 or other member-authorized programs.

1.10.02 Positions and service categories may be added throughout the term of the contract upon mutual written agreement between Mohave and contract vendor. Representative positions may include public sector, education, contracted special education, exceptional student services, related services administrative, operational, professional, technical, licensed, certified, and difficult-to-fill personnel classifications may include, but are not limited to:

• Art Therapist

• Audiologist

• Behavior Technician

• Board Certified Behavior Analyst

• Certified Nurse Assistant

• Certified Occupational Therapy Assistant

• Dyscalculia Tutor

• Dyslexia Tutor

• Hearing Teacher

• Instructional Aide

• Math Tutor

• Music Therapist

• Nurse CNA/LPN/RN

• Occupational Therapist

• Paraprofessional

• Physical Therapist Assistant

• Physical Therapist

• Psychologist

• Reading Therapist

• Social Worker

• Sign Language Interpreter

• Special Education Teacher

• Speech Language Pathologist

• Speech Language Pathologist Assistant

• Teachers (Contracted Special Education and Specialty)

• Tutor

• Vision Teacher

• Other Related Service Provider

Student Support Personnel Specifications (Cont’d.)

1.10.03 Prior to interview, candidate submission, or placement, contract vendor shall provide, upon request, a current resume, valid fingerprint clearance card, applicable Arizona license, registration, certification, endorsement, degree, or other documentation required for the requested position. Contract vendor shall ensure assigned personnel maintain all required licenses, certifications, clearances, and qualifications throughout the assignment.

1.10.04 Personnel who work directly with students or who may have direct, unsupervised contact with students shall meet all applicable fingerprint clearance, background check, statutory, and member screening requirements before providing services.

This may include an Arizona DPS fingerprint clearance card with IVP notation when required by law or member policy.

1.10.05 Contract vendor personnel may be required to provide

instructional services, therapy services, evaluations, assessments, consultation, technical assistance, student support, staff support, parent support, and participation in special education meetings, including IEP-related meetings, as requested by member.

1.10.06 Contract vendor personnel shall complete required service documentation, evaluation documentation, progress documentation, IEP-related documentation, service logs, data collection, reporting, and other member-required records in accordance with member procedures, applicable law, and assignment requirements.

1.10.07 Upon request, contract vendor personnel shall use member-designated IEP, Medicaid, service documentation, timekeeping, or direct service claiming systems. Contract vendor personnel shall complete training required by member for use of such systems and shall complete Medicaid or direct service claiming documentation when applicable to the assigned services.

1.10.08 Contract vendor personnel shall incorporate research-based and evidence-based methodologies appropriate for students with disabilities and shall provide services consistent with applicable IEPs, service plans, member procedures, and professional standards.

1.10.09 The student’s success, safety, and continuity of services shall be considered when determining whether assigned personnel remain appropriate for an assignment. Member may request replacement of assigned personnel based on member, parent, student, or service-related concerns, including inability to provide adequate services, repeated lateness, unacceptable services, or inability to support the assignment.

1.10.10 Contract vendor shall track missed, canceled, or incomplete sessions and shall notify member when required services are missed or cannot be completed as scheduled. Upon request, contract vendor shall coordinate with member regarding make-up services, revised service schedules, or documentation needed to support IEP compliance.

1.10.11 Telehealth or remote services may be provided only when requested or approved by member in writing and when appropriate for the student, service type, applicable law, professional standards, privacy requirements, and member procedures. Contract vendor shall not provide telehealth services unless authorized by member.

1.10.12 Unless otherwise approved by member, services shall be provided at member locations and only during member-authorized days and times. Travel time between member sites may be included only when approved by member or expressly allowed under the accepted pricing terms. Mileage, lodging, per diem, and other travel-related expenses shall not be reimbursable unless expressly approved in writing by member before the expense is incurred. All pricing shall be provided in

1.10.13 Contract vendor personnel may be required to attend member-required training, in-services, orientation, or professional development related to the assignment, including training related to IEP development, Medicaid documentation, state testing, behavioral management plans, crisis prevention, student safety, data systems, confidentiality, or member procedures.

1.10.14 Contract vendor shall ensure personnel meet the minimum qualifications required by member for each requested discipline, including applicable degree, license, certification, endorsement, training, education setting experience, pediatric experience, or supervision authority. Member may require additional qualifications based on student needs, IEP requirements, service setting, grade level, or applicable law.

1.10.15 Member may request bilingual services, bilingual assessments, or bilingual providers where needed. Contract vendor shall identify the language, provider qualifications, and service type available for bilingual services or assessments.

1.10.16 Member may request assistive technology services, accessibility evaluations, communication aid evaluations, adaptive or mobility device evaluations, training, technical assistance, and related support for students with disabilities. Contract vendor shall provide qualified personnel for such services when offered and requested by member.

1.10.17 Invoices for special education and related services shall include, but not be limited to: as applicable, provider name, service type, member site or location, dates of service, time or hours billed, applicable contract rate, student identifier if authorized by member, purchase order number, and required time sheets or service documentation. Invoices shall not include personally identifiable student information unless authorized by member and permitted by applicable law.

1.10.18 Contract vendor and assigned personnel shall comply with all applicable confidentiality, student records, privacy, and data security requirements, including member policies and applicable federal and state laws. Contract vendor shall sign member-required data security or confidentiality agreements when required as a condition of assignment or contract use.

1.10.19 If contract vendor uses subcontractors or staffing agencies to provide special education or related services, contract vendor shall remain responsible for contractor and subcontractor compliance with all contract requirements, qualifications, documentation, invoicing, confidentiality, insurance, screening, and service obligations. Subcontractors shall not perform services without member or Mohave approval when such approval is required.

1.10.20 Member may request managed service provider support for special education staffing and related services. Managed service provider support may include, but not be limited to: serving as a single point of contact, coordinating multiple staffing agencies, tracking open positions, candidate submissions, credentials, assignments, fill rates, spending, invoices, timekeeping, compliance status, and reporting.

*Exceptions/deviations must be listed on the Scope of Work and Specifications Acceptance Form. List the specification number for each exception/deviation.

Scope of Work and Specifications Acceptance Form

Signature on the Offer and Acceptance Form certifies complete acceptance of the Scope of Work and Specifications in this solicitation, except as noted below (additional pages may be attached, if necessary).

Check one of the following responses to the Scope of Work and Specifications:

1 We take no exceptions/deviations to the Scope of Work and Specifications.

(Note: If nothing is listed below, it is understood that no exceptions/deviations are taken.)

1 We take the following exceptions/deviations to the Scope of Work and Specifications.

All exceptions/deviations shall be clearly explained. Reference the corresponding Scope of Work or Specifications that you are taking exceptions/deviations to. Provide details on your exceptions/deviations below:

(Note: All requested exceptions/deviations must be clearly explained. Reference the specific language that you are taking exceptions/deviations to detail any proposed substitute language, and clearly explain how the exceptions/deviations meet or exceed Scope of Work and Specifications. Unacceptable exceptions/deviations may remove your proposal from consideration for award. Mohave shall be the sole judge on the acceptance of exceptions/deviations and Mohave’s decision shall be final.)