CONTRACT: Tire Retreading Services

The State of New Hampshire Department of Administrative Services, Bureau of Purchase and Property, issued Bid Number 2773-23 for tire retreading services targeting truck tires in specific sizes (11R22.5 and 11R24.5 tubeless). The procurement seeks Grade A virgin casings with Bandag BDR-W2 tread design pre-cure retreads, with specific requirements including Cooperative Tire Qualification Program (CTQP) certification and Tire Industry Association (TIA) membership. Vendors must conform to federal specifications ZZ-T-381 and ZZ-T-441, with deliverables including 200 units of 11R22.5 retread tires, 400 units of 11R24.5 retread tires, 50 section repair services, and 200 Grade A virgin casings. Key bid deadlines included a question submission cutoff of June 19, 2023, at 4:00 PM, and a bid closing date of June 23, 2023, at 9:00 AM EST. The contract is structured for a five-year term with potential two-year extensions, with services to be performed between 7:30 AM and 3:00 PM on state business days and requiring ten-day advance work schedule notifications.

The contract was ultimately awarded to Pete's Tire Barn, Inc., with a total bid of $109,871 and an estimated annual spend of $137,000, with an additional 10 percent allowance bringing the total potential value to $205,500. No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the documentation. Vendors were required to be registered with the NH Bureau of Purchase and Property and, if applicable, the NH Secretary of State. Insurance requirements included comprehensive general liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate, along with workers' compensation insurance. The contract is non-exclusive, allowing the state to retain other contractors or make awards by item or portion. Successful vendors must submit quarterly and annual usage reports detailing services purchased, recycling documentation, and costs by utilizing agency. The contract includes a price limitation of $753,500 with a two-year agreement term.