attachment-1-bid-2773-23.xlsx

This is a bid spreadsheet for tire retreading services issued by the State of New Hampshire Department of Administrative Services, Bureau of Purchase and Property under Bid Number 2773-23. The procurement encompasses Bandag BDR-W2 retread tires in two specific sizes (11R22.5 and 11R24.5), section repair services, and Grade A virgin casings. The estimated annual quantities total 200 units of 11R22.5 retread tires, 400 units of 11R24.5 retread tires, 50 section repair services, and 200 Grade A virgin casings. The bid closing date was June 23, 2023, at 9:00 AM EST, with a question submission cutoff of June 19, 2023, at 4:00 PM. The contract was awarded to Pete's Tire Barn, Inc., and is structured for a five-year term with potential two-year extensions, with services to be performed between 7:30 AM and 3:00 PM on state business days and requiring ten-day advance work schedule notifications.

The spreadsheet displays estimated annual quantities and unit costs for each tire type and service, with all unit costs shown as $0.00, indicating this is a template or draft bid form requiring cost completion. Pete's Tire Barn, Inc. submitted a total bid of $109,871 with an estimated annual spend of $137,000, with an additional 10 percent allowance bringing the total potential contract value to $205,500. The contract includes a price limitation cap of $753,500 over the agreement term. Vendors were required to maintain comprehensive general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, along with workers' compensation insurance, and obtain Cooperative Tire Qualification Program (CTQP) certification and Tire Industry Association (TIA) membership. The contract is non-exclusive, allowing the state to award to multiple contractors by item or portion, and requires successful vendors to submit quarterly and annual usage reports detailing services purchased, recycling documentation, and costs by utilizing agency.