CONTRACT: Janitorial Cleaning Services

The State of New Hampshire Department of Administrative Services, Division of Procurement and Support Services, is issuing Request for Bid (RFB) 3112-26 for janitorial cleaning services at two state facilities: Twin Mountain DMV located at 549 Route 302 in Twin Mountain and ECTC Barracks located at 722 Riverwood Drive in Pembroke. The Twin Mountain DMV contract requires nightly maintenance services Monday through Friday from 5:00 PM to 11:00 PM (260 cleanings annually) for approximately 929 square feet comprising 38 percent carpet and 62 percent tile/linoleum/ceramic flooring with four employees and two bathrooms, including tasks such as damp mopping, glass and mirror cleaning, lavatory sanitation, receptacle emptying, spot cleaning, and periodic high dusting and metal polishing. The ECTC Barracks contract requires on-demand per-room cleaning following occupant checkout with an estimated 1,000 room cleanings annually across 40 bathrooms, with pricing quoted on a per-room basis and minimum five-room activation thresholds with three business days for completion. All bidders must have at least five years of verifiable janitorial experience, provide three client references, supply three references, maintain comprehensive general liability insurance of not less than $1,000,000 per occurrence and $2,000,000 aggregate, arrange worker's compensation insurance, and ensure all employees pass criminal background checks prior to site access. Vendors must use EcoLogo or Green Seal certified biodegradable cleaning materials while the State supplies paper products and hand soap, assign a dedicated onsite supervisor with monthly site visits, and maintain firm pricing throughout the contract term with no additional surcharges or fuel charges permitted. Mandatory site visits are scheduled for March 12, 2026 at 2:00 PM (ECTC Barracks) and March 13, 2026 at 2:00 PM (Twin Mountain DMV), with written questions due by March 18, 2026, state responses provided by March 24, 2026, and final bid submissions due March 27, 2026 at 2:00 PM Eastern Time.

The procurement contains no identified set-aside designations for disadvantaged enterprises or restrictions limiting bidder types, allowing any qualified vendor to compete. No incumbent vendors or current contractors are identified in the solicitation documents. The contract term commences upon approval by the Governor and Executive Council or the Commissioner of the Department of Administrative Services through June 30, 2027 (approximately two years), with an option to extend for an additional two years under identical terms, conditions, and pricing upon mutual agreement. Vendors must be registered with the New Hampshire Secretary of State if applicable and maintain current vendor application packages on file with the Bureau of Purchase and Property. Payment will be issued 30 days after invoice receipt or upon delivery, inspection, and acceptance of services, whichever is later, via ACH or Procurement Card. The State reserves the right to terminate the contract with thirty days' written notice and may reject any or all bids, add or delete locations and services, and adjust pricing throughout the contract term. No specific award values or budget ranges are disclosed in the available solicitation materials.