CONTRACT: Generator Rental Services

The State of New Hampshire, through its Department of Administration, Bureau of Purchase and Property, is procuring generator rental services via Request for Bid (RFB) #2768-23, covering ten counties across the state. The solicitation seeks vendors to provide comprehensive generator rental services, including delivery, setup, startup, fueling, routine maintenance, and emergency repairs for generators ranging from 5-6 kilowatts to 1,250-1,500 kilowatts. Key service requirements include non-emergency deliveries within four business days and emergency deliveries within six hours, with coverage across Coos, Grafton, Carroll, Belknap, Sullivan, Merrimack, Strafford, Rockingham, Hillsborough, and Cheshire counties. Evaluation criteria focus on vendors meeting specified requirements and providing the lowest aggregate cost across daily, weekly, and monthly rates. The bid was posted on May 30, 2023, with questions due by June 12, 2023, and a bid closing date of June 19, 2023, at 10:30 AM EST. The contract is set to commence on August 1, 2023, or upon Governor and Executive Council approval, with a three-year term and potential two-year extension options.

The state intends to award up to three vendors per county, with no specific set-aside designations for disadvantaged enterprises mentioned in the documentation. Two vendors were ultimately selected: Milton Cat, covering nine counties with a recommended price limitation of $1,215,700.00, and ATS Equipment, serving seven counties with a recommended price limitation of $200,733.13. The total estimated contract term spend is $3,314,800.00, with an estimated annual spend of approximately $1,104,933.35. Vendor qualifications include maintaining commercial general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate, along with workers' compensation insurance. Vendors must be registered with the State of New Hampshire and, if applicable, with the New Hampshire Secretary of State. Payment will be processed via ACH or P-Card within thirty days of invoice receipt and service acceptance, representing a significant increase from the previous contract's annual spend of approximately $61,819.28.