attachment-1-bid-2768-23.xlsx

This is a bid response template for generator rental services issued by the State of New Hampshire, Department of Administration, Bureau of Purchase and Property, under Request for Bid (RFB) #2768-23. The solicitation covers ten counties across New Hampshire: Coos, Grafton, Carroll, Sullivan, Merrimack, Belknap, Strafford, Cheshire, Hillsborough, and Rockingham. Vendors are required to provide generator rental services across seventeen equipment categories ranging from 5-6 kilowatts to 1,250-1,500 kilowatts, with service offerings including delivery, setup, startup, fueling, routine maintenance, and emergency repairs. The bid template requires vendors to submit daily rates, weekly rates, monthly rates, and aggregate pricing for each equipment category, with the option to bid on individual counties or multiple counties. Non-emergency deliveries must be completed within four business days, while emergency deliveries must be completed within six hours. The bid closing date was June 19, 2023, at 10:30 AM EST, with questions due by June 12, 2023. The contract was scheduled to commence on August 1, 2023, upon Governor and Executive Council approval, with an initial three-year term and two optional two-year extension periods.

The state intended to award up to three vendors per county based on lowest aggregate cost across all service rate categories. Two vendors were ultimately selected: Milton Cat covering nine counties with a recommended price limitation of $1,215,700.00, and ATS Equipment serving seven counties with a recommended price limitation of $200,733.13. The total estimated contract term spend is $3,314,800.00, with an estimated annual spend of approximately $1,104,933.35, representing a substantial increase from the previous contract's annual expenditure of approximately $61,819.28. Vendor qualifications include maintaining commercial general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate, along with workers' compensation insurance. Vendors must be registered with the State of New Hampshire and, if applicable, with the New Hampshire Secretary of State. Payment will be processed via ACH or P-Card within thirty days of invoice receipt and service acceptance. No specific set-aside designations for disadvantaged enterprises were mentioned in the documentation.