bid-2768-23-award.pdf
PDF 111 KB Posted
- Attached to
- CONTRACT: Generator Rental Services
- Solicitation number
- Bid 2768-23
- Issued by
- Cheshire County, New Hampshire
About this file
This is a Request for Bid Award Summary document issued by the State of New Hampshire's Division of Procurement Support Services, Bureau of Purchase Property, for statewide generator rental services across ten counties. The solicitation (RFB #2768-23) sought vendors to provide comprehensive generator rental services including delivery, setup, startup, fueling, routine maintenance, and emergency repairs for generators ranging from 5-6 kilowatts to 1,500-2,000 kilowatts. The bid closing date was June 19, 2023, at 10:30 AM EST, with service commencement scheduled for August 1, 2023, or upon Governor and Executive Council approval. The contract was awarded for a three-year term with options for up to two additional years of extension. Two vendors were selected: Milton Cat, covering nine counties (Coos, Grafton, Carroll, Belknap, Sullivan, Merrimack, Strafford, Rockingham, and Hillsborough) with a recommended price limitation of $1,215,700.00, and ATS Equipment, serving seven counties (Carroll, Belknap, Strafford, Rockingham, Hillsborough, Cheshire, and Merrimack) with a recommended price limitation of $200,733.13.
The estimated total contract term spend is $3,314,800.00, with an estimated annual spend of approximately $1,104,933.35, representing a 7% cost increase over the expiring contract's annual spend of approximately $61,819.28. Pricing includes aggregate daily, weekly, and monthly rental rates with separate non-emergency and emergency rates established for each generator size category. The state required vendors to maintain commercial general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate, along with workers' compensation insurance. Payment will be processed via ACH or P-Card within thirty days of invoice receipt and service acceptance. Non-emergency deliveries must occur within four business days, while emergency deliveries are required within six hours. Six NIGP vendors were sourced, with two responsive bids received; no set-asides for disadvantaged enterprises were designated in the procurement.
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| File | Type | Posted |
|---|---|---|
| bid-2768-23-award.pdf | ||
| attachment-1-bid-2768-23.xlsx | XLSX spreadsheet | |
| bid-2768-23.pdf |
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Text version
Division of Procurement Support Services Bureau of Purchase Property
RFB Bid Summary
Gary S. Lunetta Director
(603) 271-2201
Agency Requisition# Bid Closing
Non Emergency
Rate Emergency Rate Non Emergency
Rate Emergency Rate Non
Emergency Rate
Emergency Rate
5-6 KW Generator N/A N/A 4,000.00$ N/A $ 14,288.33 N/A
6-10 KW Generator N/A N/A 6,678.50$ N/A $ 15,853.33 N/A
10-15 KW Generator N/A N/A N/A N/A N/A N/A
15-20 KW Generator N/A N/A N/A N/A N/A N/A
20-30 KW Generator N/A N/A 16,380.50$ N/A $ 17,405.83 N/A
30-45 KW Generator 25,000.00$ $ 27,400.00 21,577.50$ N/A $ 26,203.16 $27,612.66
45-60 KW Generator 28,000.00$ $ 31,400.00 21,577.50$ N/A $ 30,196.84 $32,033.34
60-80 KW Generator 33,000.00$ $ 36,000.00 24,570.00$ N/A $ 37,916.66 $38,596.66
80-100 KW Generator 36,000.00$ $ 40,000.00 32,917.50$ N/A $ 40,700.00 $43,390.00
100-150 KW Generator 48,000.00$ $ 52,000.00 32,917.50$ N/A $ 51,857.50 $49,057.50
150-200 KW Generator 59,000.00$ $ 66,000.00 N/A N/A $ 72,283.30 $74,476.70
200-300 KW Generator 72,000.00$ $ 80,000.00 N/A N/A $ 76,291.68 $92,500.00
300-500 KW Generator 80,000.00$ $ 88,000.00 N/A N/A $ 97,116.66 $98,903.30
500-800 KW Generator 241,000.00$ $ 334,000.00 N/A N/A $ 141,566.66 $148,000.00
800-1000 KW Generator 138,000.00$ $ 152,000.00 N/A N/A $ 170,216.66 $174,750.00
1000-1250 KW Generator 180,000.00$ $ 200,000.00 N/A N/A $ 224,733.34 $226,166.70
1250-1500 KW Generator 280,000.00$ $ 300,000.00 N/A N/A $ 261,166.70 $305,625.00
1500-2000 KW Generator 328,000.00$ $ 360,000.00 N/A N/A N/A N/A
$1,548,000.00 $1,766,800.00 $160,619.00 N/A $1,277,796.65 $1,311,111.86
$314,983.97 $294,377.54 $944,951.91 $883,132.63
$1,215,700.00 $61,819.28 $200,773.13 7%
Milton Cat bid on the following counties: Coos Grafton Carroll Belknap Sullivan Strafford Rockingham Hillsborough Cheshire Merrimack
ATS Equipment bid on the following counties: Carroll Belknap Strafford Rockingham Hillsborough Cheshire Merrimack
Multi award contract:
Milton Cat price limitation = $1,215,700.00 (based on anticipated non-emergency and emergency usage).
Sub Total Grand Total $3,314,800.00 $160,618.50 $2,588,908.51
3 years with up to 2 years extension
Yes
Expiring contract annual spend Expiring contract term spend
Cost increase $ Delta: new vs. expiring
Estimated annual spend Estimated term spend
Recommended price limitation Milton Cat
No
ContractStatewide Contract or Amendment
P-37 Checklist Complete
ATS Equipment price limitation = $200,733.13 ($160,618.50 + 25% allowance for additional rentals, long term rental needs, etc).
Number of Sourced bidders Number of NIGP Vendors Sourced Number of non-responsive bidders
ATS Equipment = $200,773.13, Milton Cat = $1,215,700.00
Price Limitation Term of Contract
Number of Solicitations Received
Statewide N/A
June 19, 2023 @ 10:30am
Bid Description
RFB#
Agent Name
Product Description
Generator Rental Services 2768-23
Andrea Olsson
ATS Equipment Avg. Exp. ContractsMilton Cat
Recommended price limitation ATS Equipment
Special Notes:
ACH
Increase $160,000.00 (average of 5 contracts) Statewide
Total Cost Increase ($/%) 7%
Method of Payment (P-card/ACH) FOB Delivered Expiring Contract Price Limitation
$61,819.28
Totals are aggregate of daily, weekly and monthly rental rates for counties bid on by each vendor. Estimated spend based upon expiring contract spend. Bid prices provided for vendor comparison. Actual price limitation based upon anticipated usage, counties bid on by vendor, and potential balance of product line.
Recommendation Summary
D&B Report Attached
Page 1/1
RFB Bid Tabulation
File details come from the government source that posted it. Updated .