CONTRACT: Automotive MOPAR Replacement Parts

The State of New Hampshire, Department of Administrative Services, Division of Procurement and Support Services, is issuing a Request for Bid (RFB 3108-26) for the supply and delivery of automotive MOPAR replacement parts to support the Department of Safety and state agencies in Concord. The procurement is structured in two distinct parts: Part 1 covers 18 specific MOPAR parts for the Concord Area and will be awarded to a single vendor offering the lowest total cost after discount from the MOPAR manufacturers' list price, while Part 2 is organized by ten New Hampshire counties (Coos, Grafton, Carroll, Sullivan, Merrimack, Belknap, Strafford, Cheshire, Hillsborough, and Rockingham) and will be awarded to vendors providing the highest percent discount per county. Vendors must submit pricing as discount percentages applied to current MOPAR manufacturer list prices, provide a comprehensive catalog list of parts with their bid submissions, and agree to firm pricing for one year with allowable adjustments not exceeding 3% or documented manufacturer increases with 60 days' notice. Key contractual requirements include maintaining adequate inventory with stock item delivery by 1:00 PM on the same day if ordered before 10:00 AM, non-stock delivery within two business days, free delivery to statewide agencies within three business days, account setup within three business days at no cost, quarterly usage reporting, 24-hour response times for account inquiries and product recall notifications, warranties covering 100% of repair or replacement costs for at least one year or the manufacturer's standard warranty period, and invoices of $10,000 or above receiving a 0.50% discount. The contract term is through March 31, 2029, with a potential two-year extension subject to mutual agreement and commissioner or Governor and Executive Council approval. The bid closing deadline is February 4, 2026, at 11:00 AM Eastern Time, and the State reserves the right to terminate with 30 days' written notice and to reject any or all bids.

The RFB does not specify set-aside designations or restrictions limiting participation to disadvantaged enterprises or particular organization types. All responding vendors must be registered with the New Hampshire Bureau of Purchase and Property and, if applicable, with the New Hampshire Secretary of State; vendors must also provide proof of workers' compensation insurance or exemption documentation and complete a Vendor Application Package. No incumbent vendors or current contractors are identified in the solicitation materials. Vendors must accept all State terms and conditions as evidenced by a signed transmittal letter, and the State will not recognize any alternative vendor terms or conditions. A signed transmittal letter constitutes acceptance of the State's requirements, including mandatory green procurement reporting aligned with U.S. EPA Comprehensive Procurement Guidelines and documentation of environmental attributes such as recycled content, RoHS compliance, and certifications from recognized environmental standards organizations including Forest Stewardship Council, Energy Star, EPEAT, and Green Seal. No specific award values or budget ranges are disclosed in the solicitation materials; pricing will be determined through competitive bidding based on discount percentages applied to current MOPAR manufacturer list pricing.