Consumables, Supplies and Software Licensing and Support

The West Virginia Department of Health and Human Resources is seeking a procurement for consumables, supplies, and software licensing and support for two Radiometer ABL90 Flex blood gas analyzers located at the Welch Community Hospital in Mineral County. The procurement is specifically focused on providing necessary consumables to perform an estimated 2,400 Arterial Blood Gas (ABG) tests annually, with pricing directly tied to the actual number of tests conducted. The contract includes comprehensive software licensing, support services, and annual renewals, with specific requirements for professional support hours, remote troubleshooting, and phone support operating Monday through Friday from 9:00 AM to 7:00 PM EST. Vendors must provide detailed pricing for consumable supplies including solution packs, calibration solutions, thermal paper, quality control kits, and gaskets, with a contract period spanning February 2025 to January 2026. The solicitation requires electronic submission through wvOASIS by October 15, 2025, at 1:30 PM EST, with Melissa Spitzer listed as the buyer contact.

The procurement appears to be structured as a sole source determination, which may limit competitive bidding. Vendors must meet specific qualifications, including carrying $1,000,000 in commercial general liability and automobile liability insurance, and being properly registered with the West Virginia Purchasing Division. The state demonstrates a preference for small, women-owned, or minority-owned businesses in its procurement process. The estimated annual cost for consumables and supplies is $35,430.00, with an additional annual software support license fee of $4,552.07. The contract includes provisions for multi-year support options ranging from one to four years, with potential end dates extending to October 27, 2029. Integration requirements include compatibility with existing Radiometer ABL90 Flex Analyzers, with the current system running software version 2.3.3 and installed on 08/10/2018. The procurement is subject to funding availability and will be governed by West Virginia state law, with the state reserving the right to reject any bid that does not meet its comprehensive requirements.