T&Cs.pdf

This document is an Instructions to Vendors Submitting Bids form for the West Virginia Department of Human Services (DoHS), Office of Shared Administration (OSA) Exempt Procurement. The solicitation is for a one-time purchase of a set quantity of goods, with a bid opening date of 10/01/2025 at 1:30 PM EST. The bid must be submitted electronically through wvOASIS, with Melissa Spitzer listed as the buyer. Vendors are required to thoroughly review all documents and comply with mandatory terms, with failure to do so potentially resulting in bid disqualification.

The document outlines extensive requirements for vendors, including mandatory insurance provisions (commercial general liability and automobile liability insurance of $1,000,000 per occurrence), performance and labor/material payment bonds, and licensing requirements. Vendors must be properly registered with the West Virginia Purchasing Division and comply with state laws regarding preferences for small, women-owned, or minority-owned businesses. The contract is subject to funding availability and will be governed by West Virginia law. Vendors are prohibited from charging additional fees not specified in the solicitation and must provide new, unused commodities. The state reserves the right to reject any bid and requires vendors to comply with various state regulations regarding purchasing, licensing, and contract performance.