Construction Purchase & Install Back up Generator Summersvil

The West Virginia Department of Administration Purchasing Division, on behalf of the Division of Motor Vehicles, is soliciting bids through a Centralized Request for Quote (CRFQ 0802 DMV2300000004) for the purchase and installation of a backup diesel-powered generator at the Summersville Regional Office located at 2 Armory Way, Summersville, WV 26651. The procurement seeks one 150-kilowatt diesel generator (C150D6D or equal) with 60Hz frequency and remote emergency stop capability, including all necessary installation, testing, and startup services. Required deliverables include constructing a reinforced concrete foundation pad, installing a 600 Amp transfer switch, providing a full tank of diesel fuel (minimum 500 gallons), and ensuring compliance with all state, federal, and local codes and manufacturer instructions. Qualified vendors must hold appropriate West Virginia contractor's licenses, submit a 5% bid bond with their proposal, and maintain Commercial General Liability Insurance of $1,000,000 per occurrence and Automobile Liability Insurance of $100,000 per occurrence. A mandatory pre-bid meeting was held on May 25, 2023 at 10:00 a.m. EST at the project site, with vendor technical questions due by June 1, 2023 at 11:00 a.m. EST, and bids due by June 8, 2023 at 1:30 p.m. EST. Upon award, vendors must order the generator within 30 days and provide both a performance bond and a labor/material payment bond each equal to 100% of the contract value, with work performed during standard business hours (8:00 a.m. to 4:00 p.m.) except for power-related activities requiring after-hours or weekend scheduling.

The solicitation documents do not identify any specific set-asides for disadvantaged enterprises or restrictions limiting competition to particular organization types. If the project value exceeds $500,000, prevailing Davis-Bacon wage rates and local labor market hiring requirements apply; however, no explicit budget range is provided in the available documentation. The contract is classified as a one-time purchase with a term running from the issuance of the Award Document until all goods are delivered within one fiscal year. No incumbent vendors or existing infrastructure requiring integration are referenced in the procurement materials. Vendors acknowledging receipt of all addenda, including Addendum No. 1 issued on June 6, 2023, must submit a completed Addendum Acknowledgment Form with their bids to avoid disqualification. All offers are subject to the terms and conditions contained in the complete solicitation documents, with David H. Pauline of the West Virginia Department of Administration Purchasing Division serving as the primary buyer contact at 304-558-0067 or david.h.pauline@wv.gov.