Construction - Open End Kitchen Equipment Maintenance

The West Virginia Department of Administration Purchasing Division is soliciting bids on behalf of the West Virginia Veterans Home in Barboursville to establish an open-end contract for preventative and corrective maintenance services on kitchen equipment and related facility systems. This Centralized Request for Quote (CRFQ BVH2600000005) seeks qualified vendors to provide maintenance on 36 pieces of equipment including walk-in freezers and coolers, commercial cooking equipment, dishwashing machines, ice machines, beverage dispensers, boilers, water fountains, fire pumps, kitchen hoods, and fire department connections across multiple facility locations. Vendors must possess at least two years of experience working on similar equipment and maintain appropriate licenses including a West Virginia Electricians License, West Virginia Plumbers License, EPA 608 Certification, and West Virginia Contractor's License. The contract requires vendors to supply all parts, materials, and tools at no additional cost beyond the hourly rate and parts markup, with pricing structured as an hourly labor rate for preventative and corrective maintenance, an hourly holiday rate for emergency corrective maintenance calls, and a parts multiplier applied to an estimated $1,000 base cost. Preventative maintenance must be performed quarterly per an agency-approved schedule, while corrective maintenance calls require response within 24 hours and emergency calls within four hours for freezer and refrigeration equipment. Vendors must submit technical questions by 11:00 a.m. EST on March 11, 2026, with bids due by 1:30 p.m. EST on March 19, 2026. The contract will be awarded to the vendor providing the lowest overall total cost meeting all mandatory specifications, and the initial term is one year with renewal options for up to three additional successive one-year periods.

The solicitation documents do not specify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors. Vendors must maintain commercial general liability insurance of $1,000,000 and automobile liability insurance of $50,000, and attendance at a mandatory pre-bid meeting is required, though the specific date and time have not been provided in the available documents. All vendor responses to technical questions must be submitted in accordance with Addendum 1, and vendors must acknowledge receipt of all addenda with their bids to avoid disqualification. The procurement may be funded in whole or in part by federal funds subject to Davis-Bacon and Related Act wage rate requirements. No specific budget range or award value is disclosed in the solicitation documents. Interested vendors should contact the buyer, David H. Pauline, at the West Virginia Department of Administration Purchasing Division, 2019 Washington Street East, Charleston, West Virginia 25305, by telephone at 304-558-0067 or email at david.h.pauline@wv.gov.