Conroe Generator Services

The Texas Department of Public Safety is soliciting bids for generator services at its facility in Conroe under IFB 26R0025886, with bids due August 24, 2026 at 5:00 p.m. Central Time and a mandatory pre-bid site visit on August 12, 2026 at 11:00 a.m.

The scope covers quarterly inspections (three times annually), annual maintenance, and triennial comprehensive services for one 300-kilowatt Kohler diesel generator (Model 300REOZV, Serial #768743) equipped with a Kohler transfer switch at 2 Hilbig Road, Conroe, Texas 77301. Quarterly inspections include battery checks, fluid and belt-hose evaluations, electrical system inspections, and automatic transfer switch visual checks with reports and estimates due within five business days. Annual services add oil and filter changes, fuel polishing, full-capacity load bank testing, and live ATS transfer testing. Triennial services include replacement of thermostats, belts, fuel lines, and coolant hoses plus ATS cleaning, torquing, and thermography scanning. The contractor must submit an inspection schedule within thirty days of purchase order issuance and maintain 24/7/365 availability with four-hour emergency response time for failures and two-week advance scheduling for routine work.

Pricing is structured through separate line items for initial and renewal triennial, annual, and quarterly services with hourly rates for Master Technicians, Technicians, Apprentices, and Project Managers across normal, after-hours, holiday, and holiday after-hours categories, plus material markup percentages across eight tiered cost brackets. The contractor must hold all required licenses and certifications, including factory training or trade certifications; provide one-year performance and material warranties; comply with OSHA and TDLR standards; meet Uniform Mechanical Code and International Mechanical Code standards; and pass criminal history background clearance at contractor expense. The initial contract term is three years with no minimum compensation guaranteed; payment is as-needed on DPS acceptance. Contract award is anticipated August 31, 2026. Questions are due August 14, 2026. Bidders with Vendor Performance Tracking System scores below C, those under corrective action plans, or those with recent purchase order cancellations for non-performance are ineligible. Audited financial statements for the past two years or Dun & Bradstreet reports are required.